Research & Extension Budget Officer - Lincoln University : Job Details

PURPOSE:

Performs budgeting and administrative functions for the division of Research Extension.

ESSENTIAL JOB FUNCTIONS:

• Monitors budgets on a weekly basis for all Land Grant related funding.
• Prepares monthly and on-demand budget reports (balances and detailed spending by projects) for project directors (PDs, also referred to as principal investigators or PIs).
• Assists principals PDs in drafting budgets for new grant applications/requests.
• Drafts budget revisions with PDs and work with accounting department to ensure timely completion.
• Enters purchase requisitions, payable vouchers, personnel action forms for PDs.
• Prepares monthly payroll reports for PDs showing allocation by project.
• Monitors execution of monthly time and effort reports by PDs.
• Reconciles Land Grant awards with Grant Accounting on a monthly basis.
• Monitors grant end dates and assists PDs with monitoring remaining balances and closeout activities.

ADDITIONAL DUTIES AND RESPONSIBILITIES:

• Other duties as assigned by the Dean, and 1890 Director of Research & Extension.

QUALIFICATIONS:

• Bachelor's degree in accounting, finance, or business administration, or three to five years' experience in grants and/or accounting work.
• Two years' office experience in higher education or governmental accounting preferred.
• Experience in Colleague system preferred.
• One year of experience with Microsoft Office 365 required.

Knowledge, Skills, Abilities, and Personal Characteristics:

• Good computer skills and functions in relation to accounting. i.e. Excel.
• Sound knowledge and experience with word processing, spreadsheet, and database software.
• Ability to analyze data and create informational forms.
• Ability to work with a wide variety of people.
• Must use good judgement and discretion in planning and performing work duties.

PHYSICAL DEMANDS:

• Light sedentary office work.
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift up to 25 lbs.

This job description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Lincoln University. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.