Research Administrator 1 - Stanford Department of Medicine : Job Details

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Job DescriptionRequisition ID: 106942

Job DescriptionRequisition ID: 106942Date posted 07/28/2025Job Status RegularThe Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education.The Department of Anesthesiology, Perioperative & Pain Medicine is seeking a Pre-Award Research Administrator 1 (RA1) to work with the Department Pre-Award Support Team. The Department is currently in the top 10 of Anesthesia research departments with over $15 million in sponsored research funding, and plans to triple that effort over the next 10 years. This position will work closely with faculty, postdoctoral scholars, and staff to manage the proposal preparation process for sponsored projects, such as federal grants, foundation grants, and industrial contracts. Acting as a resource for Faculty, postdocs, and staff, the RA1 will assist with questions that arise during the pre-award grant or fellowship process, collect, review, and upload proposal components prior to submission. The position will be based at Stanford Campus and Research Park with a hybrid work arrangement (working on-site 2-3x days/week and working from home the remaining days). Arrangements are subject to change due to operational needs.At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health.Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department.For more information on our department, please see our website: Duties Include

• Participate with principal investigator in the preparation of the administrative components of proposals. Initiate internal and external application requirements on behalf of Principal Investigators (PIs).
• Compile and review documents for completeness and compliance
• Interpret sponsor guidelines and provide guidance on required components for grant submission
• Serve as point of contact between PI, Research Management Group (RMG), other departments/institutions participating in proposal applications
• Track status of pending awards and agreements to ensure processing in a timely manner.
• Serve as a resource on subject area to principal investigator and staff
• Participate in and contribute to process improvements, group, and special projects
• - Other duties may also be assigned

Desired Qualifications

• Previous experience in a research environment with exposure to grant applications
• Experience with navigating eRA Commons, ASSIST, Cayuse, eBRAP

Education & Experience (required)Bachelor's degree and one year of job related experience, or combination of education and experience.Knowledge, Skills And Abilities (required)

• Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects.
• Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review.
• Willingness and ability to understand and interpret university policies and procedures.
• Excellent oral, written, and verbal communication skills.
• Excellent analytical skills; demonstrated expertise in Excel and web-based tools.
• Strong accounting skills; knowledge of basic accounting principles.
• Ability to complete Cardinal Curriculum I and II while in position.
• Extreme attention to detail.
• Ability to work well independently, but also to seek assistance when needed.
• Excellent time management and organizational skills.

Certifications & LicensesCardinal Curriculum I and II must be completed to remain in this position.PHYSICAL REQUIREMENTS*:

• Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
• Rarely lift, carry, push and pull objects weighing 11-20 pounds.
• - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions

• Occasional early, evening and weekend hours

WORK STANDARDS

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

The expected pay range for this position is $40.13 to $47.36 per hour.Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.ApplySave Job

Seniority level

• Seniority levelEntry level

Employment type

• Employment typeFull-time

Job function

• Job functionAdministrative
• IndustriesHigher Education

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