Regulatory Affairs & Supplier Compliance Specialist - ZipRecruiter : Job Details

Job DescriptionJob Description

???? Regulatory Affairs & Supplier Compliance Specialist

Department: Quality Assurance / Regulatory Affairs Reports to: Regulatory Affairs Operations Manager Location: ???? On-site – Hicksville, NY Employment Type: ???? Full-time

???? Position Summary:

We are seeking a detail-oriented and proactive Regulatory Affairs & Supplier Compliance Specialist with a strong foundation in food science or a related field. This role supports regulatory compliance for our food product portfolio and manages our supplier approval process.

The ideal candidate brings hands-on experience with FDA, USDA, FSMA, GFSI (SQF/BRC) standards and excels in documentation, labeling, supplier engagement, and cross-functional collaboration.

???? Key Responsibilities:????️ Supplier Approval

• Assist in managing supplier approval for imports, raw materials, confectionery, and packaging by collecting and reviewing documentation (e.g., GFSI, HACCP, certifications).

• Collaborate with Procurement, QA, and R&D to assess and onboard suppliers.

• Maintain and update the Approved Supplier List (ASL).

• Organize and improve documentation workflows for efficiency and compliance.

???? Regulatory Affairs

• Ensure ongoing compliance with U.S. and international regulations (FDA, USDA, Health Canada, Kosher, Organic, Non-GMO, Fair Trade, RSPO).

• Review and approve labels, packaging, and marketing materials.

• Develop ingredient statements and nutritional panels.

• Create/manage carton labels, verification sheets, and internal regulatory records.

• Use Trustwell Nutritional and Nutritionist Pro software.

• Participate in special projects and provide recurring compliance support.

✅ Compliance & Customer Support

• Maintain up-to-date regulatory documents (specs, allergens, SDS, Prop 65, PFAS declarations).

• Respond to customer inquiries with accurate documentation.

• Support internal/external audits with timely regulatory records.

• Track and manage compliance deadlines (certifications, submissions).

???? Qualifications:

• Bachelor's degree in Food Science, Nutrition, Biology, Chemistry, Regulatory Affairs, or related field.

• 2–3 years of experience in regulatory, compliance, or quality roles in the food industry.

• Strong knowledge of U.S. food regulatory standards (FDA, USDA, FSMA).

• Experience with international regulations is a plus.

• Familiarity with GFSI schemes (SQF, BRC), HACCP, and GMPs.

• Proficiency in Microsoft Office and document management systems.

• Strong organizational and communication skills.

⭐ Skills:

• Understanding of NLEA and food labeling claims.

• Experience using regulatory portals for submissions.

• Ability to translate technical regulations for diverse teams.

• Highly detail-oriented and process-driven.

⭐We Offer:

• Medical / Dental / Vision / AFLAC, Pet Insurance

• Paid Vacation / Holiday / Annual Reviews
• 401 (k)
• Entrepreneurial environment and more!

Excellent opportunity to join a well-established and thriving Long Island based company!

We are an Equal Opportunity Employer