Register of Deeds Clerk - Lyon County Kansas : Job Details

About the job Register of Deeds Clerk The Lyon County Register of Deeds seeking a full-time Clerk I.This is a non-exempt position, with amazing benefits, and career opportunities! Salary begins at $17.50 per hour.The employee serving in this position performs administrative/clerical duties of the office of Register of Deeds including: attending the public counter, comparing, filing, and certifying land record documents, and assisting the public with related questions. This employee will serve as a Passport Acceptance Agent and must be eligible for and able to successfully complete Passport Acceptance Agent training. This position has frequent contact with the public and other County departments.Candidates are required to have two years of general office/clerical experience and a high school diploma (or equivalent), with additional qualifications in secretarial studies helpful. Candidates must have strong verbal and written communication skills and should be familiar with office management procedures, basic accounting principles, and Microsoft Office. For Passport Acceptance Agent training purposes, candidate must be a U.S. citizen.Successful candidate(s) will be required to pass a background check, pre-employment physical, pre-employment work screen and pre-employment drug screen.Candidates may apply online at Please contact Lyon County Human Resources at (620) ###-#### with any questions.Lyon County is an Equal Opportunity Employer. Veterans Preference applies to all Lyon County positions.Disclaimer: The above information on this announcement has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employee assigned to this job.Job Description:

I. JOB SUMMARY: This is a non-exempt position*. Performs administrative/clerical duties of the office of Register of Deeds.

The roles, responsibilities, job functions, knowledge, skills and abilities set forth herein may be revised from time-to-time in order to comply with federal and state laws, departmental needs and the changing requirements for this position.

II. Essential Functions:

Attend the public counter, answering questions about real estate and/or accepting legal documents for recording. This duty may require record searches and exhibiting property ownership as well as collecting fees to record documents.Comparison and certification of the land record documents against the scanned image.Service land records by arranging papers in accordance with appropriate books and in the proper chronological sequence followed by typing in the correct place. The results of this process must be checked by the Register of Deeds or their designee.Make sure documents are mailed back to the right person.Communicate in person or by telephone with the public regarding recorded instruments, how to record, fees, names on deeds, etc. Provide legal descriptions to realtors, attorneys, and commercial appraisers. This requires the use of the computer and/or numerical index.Genealogy researchers and helping the general public is expected of this employee as needed. (PRN) Everyone works on indexing/scanning and proof reading as time permits.This position requires a friendly and courteous attitude.Must be able to successfully complete Passport Acceptance Agent training and receive/produce documentation making them eligible to become an acceptance agent.Must be punctual and have regular & reliable attendance.

Maintain a positive work atmosphere by acting and communicating in a manner so that employee gets along with customers, citizens, coworkers, and management.

Be pleasant, respectful, and civil with others on the job and display a good-natured, cooperative attitude.

Maintain composure, keep emotions in check, control anger, and avoid aggressive behavior, even in very difficult situations.

Be reliable, responsible, dependable, and fulfill duties.

Other duties as assigned

III. Marginal Functions

May be required to attend seminars or training sessions.May be assigned additional duties by the Register of Deeds.

IV. QUALIFICATIONS

EXPERIENCE: Two years of general office/clerical experience desirable. Experience in bookkeeping and data processing is desirable. Persons in this position are expected to have acquired sufficient knowledge and experience to be performing at a competent level after twelve months on the job.EDUCATION: High school diploma, G. E. D. or equivalent are required. Qualifications in secretarial studies will be an advantage.KNOWLEDGE: Acquire knowledge of statutory requirements pertaining to the office of Register of Deeds. Must have knowledge of general office procedures. Must have ability to receive, understand and follow verbal and written instructions. Must have excellent organizational and follow up skills. Required to read, write and speak English fluently with the ability to speak a foreign language desirable. Excellent knowledge of MS Office, Excel, Outlook and office management software. Familiarity with office management procedures and basic accounting principles.SKILLS: Operate a typewriter, copier, reader-printer, fax machine, scanner and computer. Excellent organizational and leadership skills. Strong verbal and written communication skills, ability to handle multiple priorities in an effective manner.

Problem Solving: Moderate problem-solving situations.

Decision Making: Most duties follow prescribed policies and procedures.

Supervisory: Direct/Indirect: None

Financial/Budgetary Accountability: Handles moderate volume of cash transactions.

Interpersonal: Frequent contact with the public, abstractors, attorneys, appraisers and department personnel. Outstanding communication and interpersonal abilities.

Working Conditions: No adverse working conditions. May be required to work overtime periodically.

Physical Requirements: Frequent requirements to store and retrieve books weighing up to thirty (30) pounds, extending from floor level to 84 inches in height. Requires sufficient visual acuity to read, write and operate office equipment. Requires sufficient hearing level to be able to deal with the public and communicate with others directly or by telephone. Must be able to pass background check, Pre-employment physical, work screen & Drug Alcohol Screen.

Employees hired after August 2018: Lyon County (Company) understands that a job analysis is being completed in compliance with the Americans with Disabilities Act (ADA). One of the outcomes of the job analysis is the determination of one or more job specific tests that will either qualify or disqualify the post-offer or post-employment (fit for duty) candidate for the position. For the Classification Series of LYON COUNTY: OFFICE PERSONNEL: The Company representative hereby acknowledges the following as valid physical requirements:

Employee lifts/carries 50 pounds occasionally (less than 33% of the time or 1-100 times per day).

Employee lifts/carries 25 pounds frequently (34%-66% of the time or 100-500 times per day).

Employee lifts/carries 10 pounds constantly (67%-100% of the time or over 500 times per day).

Employees position requires pushing a maximum force of 5 pounds.

Employees position requires pulling a maximum force of 5 pounds.

Floor to knuckle: 45 lbs.

12 to knuckle: 45lbs.

Knuckle to shoulder: 22.5 lbs.

Shoulder to overhead: 22.5 lbs.

Carry: 45 lbs.

Push: N/A

Pull: N/A

PHYSICAL DEMANDS: LIFT/CARRY: Stand: O 10 lbs. or less: C Walk: O 11-20 lbs.: F Sit: F 21-50 lbs.: F Grip: F 51-100: N Reach Outward: O Over 100 lbs.: N Reach above shoulder: O Push/Pull; Climb: O 12 lbs. or less: C Crawl: O 13-25 lbs.: F Squat or kneel: O 26-40 lbs.: O Bend: O 41-100 lbs.: N N (not applicable) Activity is not applicable to this occupation.O (Occasionally) Occupation requires this activity up to 33% of the time (0-2.5+hrs/day)F (frequently) Occupation requires this activity from 33% - 66% of the time (2.5-5.5+hrs/day)C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs. per day)Subject to criminal record history checks, physical examination and drug/alcohol screening prior to employment. This job description has been examined for compliance with the Americans with Disabilities Act (ADA) and the Fair Labor Standards Act (FSLA). The federal overtime provisions are contained in the Fair Labor Standards Act (FLSA). Unless exempt, employees covered by the Act must receive overtime pay for hours worked over 40 in a workweek at a rate not less than time and one-half their regular rates of pay.Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. REASONABLE ACCOMMODATION STATEMENT: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.