Recruiting Coordinator - Rogers-O'Brien Construction : Job Details

The Talent Coordinator's responsibilities include assisting with recruiting, interview coordination, candidate management, record keeping, onboarding of new employees, and all-around team player for the People Services team at Rogers-O'Brien Construction. This is an in-office role. Candidates must be comfortable with and available for on-site work during regular business hours. Responsibilities:Recruiting & Talent Acquisition

• Post and maintain job openings across multiple platforms (internal career page, external job boards, and university portals), ensuring postings are up-to-date and accurately reflect job requirements.
• Source qualified candidates through resume databases, job boards, referrals, and professional networks; proactively build talent pipelines for high-need roles
• Maintain and update candidate tracking systems and databases, logging key information such as interview dates, hiring manager feedback, and candidate status
• Schedule and coordinate interviews between candidates and hiring managers for phone, virtual, and in-person formats.
• Conduct first-round phone screens to assess candidate qualifications, interest, and alignment with role expectations
• Communicate professionally and promptly with candidates throughout the entire hiring process, including providing updates, answering questions, and managing expectations
• Assist with candidate travel arrangements for in-person interviews, including booking flights, etc
• Track pre-hire requirements and candidate progress to ensure timely completion of background checks, assessments, documentation, and onboarding steps
• Collaborate and consult with recruiters and hiring managers to ensure alignment on job requirements, candidate feedback, and overall hiring strategy
• Prepare and send offer letters and onboarding documentation, ensuring accuracy of pay rates, start dates, and required signatures.
• Assist with coordinating and preparing for twice annual career fairs at various colleges and universities.
• Attend university and community career fairs as needed, engaging with candidates, collecting resumes, and building relationships with local programs

Onboarding & Orientation

• Support the new hire onboarding and orientation process for hourly and salaried employees
• Assist with planning and coordination of company orientation sessions
• Maintain and update applicant tracking systems (ATS) and UKG

Experience

• 1 to 3 years of Human Resources Experience or equivalent Human Resources education
• 2+ years' experience with Microsoft Excel - Intermediate Excel user

RO Perks

• Competitive Salary & Benefits
• Paid Maternity and Paternity Leave
• Structured career pathing and continuing education support
• RO Refresh - Additional paid time off between Christmas and New Year's

Commitment to Diversity at RO Rogers-O'Brien is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives. Notice to Search Firms and Recruiters: Rogers-O'Brien Construction (RO) does not accept unsolicited resumes, profiles, or applications from recruiters or employment agencies. RO is under no obligation to pay any referral compensation or recruiter fee in the absence of a position-specific requisition and a currently executed Recruitment Services Agreement. This includes unsolicited resumes submitted directly to any RO employee or hiring manager. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.