Recruiting Administrative Assistant - Tekberry : Job Details

Title: Recruiting Administrative Assistant Pay Rate Range: $22.00 - $26.00/hr Employment Type: Contract Estimated End Date: September 2026 Schedule: Full-time, 1st shift (M-F, onsite, 8:00 AM-4:30 PM with flexibility) Location: East Aurora, NY Job Code: 1744 Tekberry is looking for a highly qualified and motivated Recruiting Administrative Assistant to work on-site with our client, a worldwide designer, manufacturer, and integrator of precision control components company. In this role, you'll partner with Moog's recruiters to provide comprehensive administrative and coordination support across the hiring lifecycle. This is a great opportunity to gain hands-on recruiting experience and build strong working relationships with managers across the company. As a W2 employee you will have access to health benefits. Responsibilities:

• Serve as the first point of contact for potential candidates, representing Moog's culture and philosophy in a positive, professional manner.
• Support recruiters by conducting initial resume reviews based on job requirements and manager preferences.
• Coordinate and schedule phone and onsite interviews with candidates across various U.S. sites.
• Manage candidate communication, ensuring a positive and professional interview experience.
• Arrange candidate travel, including logistics for East Aurora and other Moog U.S. locations.
• Facilitate the onboarding process, ensuring completion and documentation of background checks and toxicology tests.
• Support compliance requirements, including FAA-related training and drug screening where applicable.
• Track recruiting activities in Workday or similar ATS and provide timely updates to recruiters and managers.
• Proactively prioritize workload and adapt to last-minute scheduling changes.

Must-Have Qualifications:

• Bachelor's Degree in Business, HR, or a related field.
• Strong interpersonal and communication skills, with the ability to build trust and work effectively with recruiters, managers, and candidates.
• Demonstrated ability to work independently, make proactive decisions, and manage competing priorities in a fast-paced environment.
• High attention to detail, organizational skills, and ability to multi-task effectively.
• Proficiency with Microsoft Outlook and Office Suite.
• Ability to maintain professionalism and discretion when handling sensitive candidate information.

Preferred Qualifications:

• Experience using Workday or similar Applicant Tracking Systems (ATS).
• Prior administrative or recruiting support experience.
• Positive, adaptable attitude with the ability to handle last-minute changes in interview schedules.
• Availability between 8 AM-5 PM EST to support recruiters in both East and West coast time zones.

We need hard-working, reliable employees. Tekberry offers a $100 payment for referrals! Tekberry Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under all applicable laws. Tekberry, Inc is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE). By submitting your resume, you are explicitly consenting to receive communications from our organization via text message. Rest assured all our texts are sent by real people and we look forward to a conversation with you about this job! Check out all our jobs at #INDHP