Recreation Business Manager - City of Shaker Heights : Job Details

General Definition of Work

Performs difficult professional work overseeing all accounting, purchasing, payroll and registration functions of the Recreation department, managing and evaluating departmental budget and needs, maintaining records and files, preparing reports, and related work as apparent or assigned. Work is performed under the general direction of the Director of Recreation. Continuous supervision is exercised over all personnel within the division.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions

Manages and analyzes departmental expense and revenue budget and data; assesses departmental needs; prepares reports on all departmental programs; manages 501(c)3 Scholarship funding that includes State and Federal reporting; manages payment reimbursements and documentation for County funded demolitions; creates and submits outside invoicing.

Supervises all accounting, purchasing, payroll, program registration, and customer service functions of the department.

Assigns, leads, trains and inspects the work of staff; recommends rewards and discipline; coaches, counsels and evaluates staff performance; develops staff schedules; ensures deadlines for the department are met; supervises daily operations.

Formulates and recommends policies and procedures related to revenue management for programs and cash management for the department; oversees cash handling procedures and all program registration functions; develops and distributes Request for Proposals (RFP)s.

Establishes and maintains effective working relationships with internal and external customers as well as with other governing Recreation Departments in the area; serves as liaison to Finance Department, Human Resources Department and Law Department.

Knowledge, Skills and Abilities

Thorough knowledge of the principles, methods, and practices of accounting; thorough knowledge of the principles and practices of business and/or public administration; thorough knowledge of the principles, practices, and methods of budget analysis and control; thorough knowledge of modern office methods, practices, and equipment.

Skill in the use of personal computers, associated software packages, hardware, and peripheral equipment.

Ability to prepare and maintain complex financial reports and records; ability to analyze and evaluate complex financial systems; ability to communicate complex ideas both orally and in writing; ability to prepare and present detailed reports; ability to plan, organize, direct, and evaluate the work of subordinate employees; ability to establish and maintain effective working relationships with associates, Department Directors, City officials, external organizations and government agencies, and the general public.

Education and Experience

Bachelor's degree in finance, accounting, business or public administration, or related field and considerable experience in budget analysis and control, customer service, human relation/human resources, policy and communication, business operation/management, or equivalent combination of education and experience. Experience and/or background in recreation management preferred.

Physical Requirements

This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel and frequently standing and walking; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires exposure to outdoor weather conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements

Valid driver's license in the State of Ohio.