Records Specialist - Pittsburgh, PA - VetJobs : Job Details

Job Description On behalf of VetJobs/MilitarySpouseJobs, thank you for your interest. We are assisting our partnering company, listed below, with this position. It is open to Veterans, Transitioning Military, National Guard Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow for next steps. The Division of Philanthropic & Alumni Engagement (PAE) at the University of Pittsburgh is dedicated to fostering meaningful relationships with donors, alumni, and stakeholders, supporting the University's mission in education, research, and healthcare. We invite you to become a pivotal part of our Records Management team as a Records Specialist. The Records Specialist is responsible for processing, interpreting, and recording biographical, gift, and pledge data within the Affinaquest CRM system. This includes gathering and analyzing supporting documentation, applying IRS regulations and CASE guidelines, and ensuring compliance with university gift policies. The specialist will identify and resolve discrepancies and ensure data integrity through close collaboration with both internal departments and external stakeholders. Why Join Us? Impactful Work: Play a crucial role in supporting the University's mission. Collaborative Environment: Work within a supportive, innovative, and dynamic team. Professional Growth: Opportunities for continuous learning, professional development, and career advancement. Competitive Benefits: Enjoy a comprehensive benefits package, including health insurance, retirement plans, and paid time off. Ready to make a difference? Learn more about PAE and apply today. Join us in shaping the future of education, research, and healthcare at the University of Pittsburgh! Job Summary Supports Planned Giving by researching, analyzing, and processing gifts and pledges. Identifies philanthropic gifts, prepares campaign pledge reminders, and assists in managing funds received. Essential Functions Enter and maintain high volumes of gift, pledge, and biographical data in the Affinaquest CRM. Apply University policies, IRS regulations, and CASE standards to all data entry procedures. Conduct research to resolve incomplete or discrepant data and ensure accuracy and completeness. Provide excellent customer service and clear communication to donors and partners. Physical Effort Light - Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally. The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all. The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets. Assignment Category Full-time regular Job Classification Staff.Gift & Pledge Coordinator Job Family Philanthropy & Engagement Job Sub-Family Donor Relations & Stewardship Campus Pittsburgh Minimum Education Level Required High School Diploma/GED Minimum Years of Experience Required 1 Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule Monday - Friday, 8:30 a.m. - 5:00 p.m Work Arrangement On-Campus: Teams that work on campus, in an office, or in a lab. Hiring Range $20.51 - 28.20/hr ($40,000 - $55,000/year) Relocation Offered No Visa Sponsorship Provided No Background Check For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances Not Applicable Required Documents Resume, Cover Letter Optional Documents Not Applicable