Records Management Supervisor - County of San Bernardino, CA : Job Details

Salary : $59,737.60 - $81,993.60 Annually Location : San Bernardino, CA Job Type: Full-time Job Number: 25-18050-01 Department: Assessor-Recorder-Clerk Opening Date: 07/26/2025 Closing Date: 8/8/2025 5:00 PM Pacific The Job The Office of the Assessor-Recorder-County Clerk (ARC) is recruiting for a Records Management Supervisor who is responsible for overseeing the daily operations of the County Archives unit. This position supervises records management staff, coordinates archival projects, ensures compliance with applicable laws and standards, and provides expert-level guidance in the storage, preservation, and retrieval of County records and historical documents. For more detailed information, refer to the job description. COMPETITIVE SALARY & BENEFITS Annual Across the Board Salary Increases on February 2026* Bi-annual step increases of 2.5% up to Step 14 HEALTH BENEFITSPAID TIME OFFRETIREMENT PERKS

• Medical & Dental: Family Coverage
• Vision: Employee Coverage
• Premium subsidies to offset health costs
• Flexible Spending Account: Pre-tax account for qualified healthcare expenses

• Up to 4 weeks accruable vacation with cash-out option
• 11 days accruable sick leave
• 15 paid holidays
• Perfect Attendance Leave
• Flexible work schedules (in some departments)

• Generous pension
• Retirement reciprocity may be available!
• 457(b) Deferred Compensation
• Retirement Medical Trust (RMT)

DCAP Account - County Paid Life Insurance - AD&D Insurance - 529 Savings Plan - Short & Long-Term Disability Wellness Program - Commuter Services - Employee Discounts - Annual Tuition Reimbursement Review the job-specific Benefit Summary by following this link. CONDITIONS OF EMPLOYMENT Travel Required: A valid California Class C Driver License is required to carry out the essential job-related functions of this position. Mileage reimbursement and proof of automobile liability insurance must be maintained. Sponsorship: San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. *Salary increases contingent upon Property Related Revenue and/or statewide Realignment Sales Tax Collections performance. Minimum RequirementsCANDIDATES MUST MEET ONE OF THE FOLLOWING EXPERIENCE OPTION REQUIREMENTS: EXPERIENCE OPTION 1 Must possess two (2) years of experience at an archive, library, museum or similar setting conducting archival and/or records management projects and ensuring compliance with applicable laws and standards AND one (1) year of lead or supervisory experience. EXPERIENCE OPTION 2 Must possess three (3) years of experience in a Recorder or County Clerk's office performing legal document processing, recording, indexing AND one (1) year of lead or supervisory experience. SUBSTITUTION Thirty (30) semester (45 quarter) units in Archives and/or Records Management, History, Political Science, Public or Business Administration, or a closely related field may substitute for one (1) year of the required experience (not applicable to lead/supervisory experience). Transcripts MUST be attached if you do not possess a completed Associate degree (or higher) in related field. IMPORTANT NOTES: EDUCATIONQualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. (Must be attached if applicable.) Follow this link for more information on evaluation services. Desired Qualifications The ideal candidate will have an Associate degree (or higher) in the applicable field; experience leading or supervising staff responsible for storing, retaining, retrieving and securing records and information for a public agency; possess historical knowledge of San Bernardino County; have an interest in past and current affairs within the Inland Empire; have excellent research and analytical techniques and the ability to build positive and constructive relationships. Selection Process Examination Procedure: There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire; therefore, it is to your advantage to provide as much relevant and detailed work experience as possible, as resumes will not be reviewedin lieu of the application materials. Application Procedure: Please complete and submit the online employment application and supplemental questionnaire by5:00 pm, Friday, August 08, 2025. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application as soon as possible. Applicants will be automatically logged out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted, you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application. If you require technical assistance, follow this link or contact their Toll-Free Applicant Support line at (855) ###-####. Please note that Human Resources is not responsible for any issues or delays caused by your internet connection, computer, or browser when submitting an application.EEO/ADA: San Bernardino County is an and Americans with Disabilities Act (ADA) compliant employer, dedicated to ensuring equal employment opportunities for all employees and applicants.ADA Accommodation: If you have a disability and need accommodations during the testing process, please submit the within one week of a recruitment filing deadline.Veterans' Preference: Eligible veterans, their spouses, or widows/widowers who are not current County employees may receive additional Veterans' Preference points. For details and instructions on how to request these points, please refer to the For more important details, review the links below:Guide to Completing a County Job ApplicationApplicant Information and the County Employment Process Supervisory Unit The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits,* please click Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) ###-#### or visit the Benefits website for more detailed information at *Retirement benefits subject to change. 01 INSTRUCTIONS: The information on the Application and your responses to the following supplemental questions will be used in a competitive evaluation of qualifications. Accurate responses should be provided for each question, and all work experience listed on the Supplemental Questionnaire must also be listed on the Application in order to be evaluated. (Do not refer to resume as it will NOT be reviewed. All questions should be answered appropriately.)

• I have read and understand the above statement.

02 Qualifications: Indicate below the option to which you meet the minimum requirements.

• Option 1: Two (2) years of experience at an archive, library, museum or similar setting conducting archival and/or records management projects and ensuring compliance with applicable laws and standards AND one (1) year of lead or supervisory experience.
• Option 2: Three (3) years of experience in a Recorder or County Clerk's office performing legal document processing, recording, indexing AND one (1) year of lead or supervisory experience.
• Substitution: Thirty (30) semester (45 quarter) units in Archives and/or Records Management, History, Political Science, Public or Business Administration, or a closely related field AND one (1) year of Option 1 experience AND lead/supervisory experience OR two (2) years of Option 2 experience AND lead/supervisory experience.
• None, I do not possess the experience and/or education as indicated above.

03 Education: Select the one option that best describes your highest level of completed education from an accredited college or university.

• I possess thirty (30) semester (45 quarter) units in Archives and/or Records Management, History, Political Science, Public or Business Administration, or a closely related field. (Transcripts MUST be attached)
• I possess a completed associate degree in Archives and/or Records Management, History, Political Science, Public or Business Administration, or a closely related field.
• I possess a completed bachelor's degree (or higher) in Archives and/or Records Management, History, Political Science, Public or Business Administration, or a closely related field.
• None, I do not possess education as indicated.

04 Qualifying Employer: Provide the name of the Employer where you acquired your qualifying experience as indicated in Experience Option 1 or 2. If none, indicated N/A. Employer referenced MUST be listed in the work experience section of your application to include duties and responsibilities. 05 Lead/Supervisory Experience: Provide the name of the employers, dates of employment and your titles for each job where you worked as a supervisor or lead worker; indicate the number of people supervised, their job titles, and the duties you performed as a lead/supervisor. If no experience, indicate N/A . Experience referenced MUST be listed in the work experience section of your application. 06 Records Preservation, Cataloguing and Access: Clearly describe in detail your experience in preserving and cataloging archival materials. Be sure to include how you considered the conditions of records, the nature of their informational value, the extent of their use, and the steps on ensuring access to the records. If no experience, indicate N/A. Experience referenced MUST be listed in the work experience section of your application. 07 Developing and/or Working with an Archives and/or Records System: Clearly describe in detail your experience developing and/or working with an archive or records system. Be sure to include employer name, employment dates, type of organization, the functions performed, number of and types of records archived and/or recorded and the type of system used. If no experience, indicate N/A. Experience referenced MUST be listed in the work experience section of your application. 08 Program and Policy Development: Clearly describe in detail your experience developing and implementing programs, policies, and procedures and compliance processes. Be sure to include the name of the employer where this experience was obtained. If no experience, indicate N/A. Experience referenced MUST be listed in the work experience section of your application. 09 Technology: Clearly describe in detail your experience with electronic record storage and retrieval systems. Indicate the name of equipment and software and the specific tasks you performed using it. If no experience, indicate N/A. Experience referenced MUST be listed in the work experience section of your application. 10 Applicant Acknowledgement - Notification via email: As part of our efforts to increase efficiency and promote conservation of resources, Human Resources uses email to communicate with applicants. Therefore, all future communications regarding this recruitment, including applicant status and testing notifications, will be made via email.) Each applicant needs their own email address. We strongly encourage you, as an applicant, to ensure that the email address you have provided with your application is current, secure and readily accessible to you. Adjust Spam and/or other filters so that our emails are accepted. Please carefully read any notices that we send you and follow any instructions provided in a timely manner. We will not be responsible in any way if you do not receive our emails (i.e., for the non-delivery of our emails or if you fail to check your e-mail on a timely basis).

• I acknowledge that I have read, understood, and agree to the above statement.

11 **ATTENTION GMAIL USERS** We have become aware of an increase in Gmail's spam filter sensitivity. Due to this change, it is possible that emails coming from San Bernardino County Human Resources may be marked as spam and will not make it into your Gmail inbox. For your convenience, the attached PDF document contains a step-by-step guide to create and apply filters within Gmail. To access the guide, Once downloaded, follow the instructions so that you will receive future emails from San Bernardino County Human Resources. Note: If you apply the filters and still do not receive emails from San Bernardino County Human Resources you can check your (Neogov) account inbox. All notifications will appear there.

• I understand.

12 Applicant Acknowledgement - Application Complete: Thank you for taking the time to complete this application and supplemental questionnaire. Please be sure to review all information provided prior to submitting it as you cannot update or revise it once submitted. Your submitted application will be reviewed and evaluated as is.Once your application has been successfully submitted, you will receive an onscreen confirmation and an email confirmation will be sent to the email address listed on your application. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.

• I acknowledge that I have reviewed my application and understand that I will not be able to update or revise any part of it once submitted.

Required Question