records Clerk - City of Greer, SC : Job Details

APPLICATION DEADLINE IS FRIDAY, MAY 31, 2024

Hours: Monday through Friday, 8:00 AM to 5:00 PM; additional hours as scheduled.

Salary: Minimum $33,981; dependent on experience

POSITION SUMMARY

The purpose of this position is to perform the maintenance of the Department records. Processes and maintains all case-related records according to state and federal guidelines. Work involves proofreading and filing reports, entering data into computer, verifying information, making copies, keeping various logs, issuing reports, etc., and performing miscellaneous clerical dutie

This position works under close to general supervision according to set procedures but determines how or when to complete tasks.

SPECIFIC DUTIES AND RESPONSIBILITIES

* Maintains records for the assigned department which involves proofreading reports for errors, filing incident and accident reports, summarizing incident reports and entering into computer, accounting for in-service and case number cards, verifying case numbers, maintaining various logs, making copies of reports as needed, checking criminal histories upon request and transferring into correct forms, recording dockets and tickets for appropriate court, administering ledger and filing dockets and tickets, issuing departmental books, processing tickets and dockets after court, confirming payments of fines, completing NRVC's, transferring dispositions onto correct form, updating identification packet, maintaining various complex filing systems, completing general sessions paperwork and transfer warrants, etc.

* Retrieves, enters and maintains reports, forms, documentation and records: utilizes various local, state and federal law enforcement and detention databases, records management systems, and computer applications, such as South Carolina Law Enforcement Division (SLED), Federal Bureau of Investigations (FBI), National Crime Information Center (NCIC), etc.; conducts background and criminal history checks; enters and maintains details and information regarding incident and criminal investigations, accidents, citations, warrants, impound records, inmate booking, commitment and release information, inmate behavior and incident reports, and other documents, reports and information; and retrieves and relays information to requesting parties and agencies as needed.

* Receives, reviews, prepares, and/or submits a variety of reports and documents including checks, money orders, insurance forms, various lists, criminal history requests, payroll sheets, various logs, statements of conviction, leave forms, warrant transfer forms, NRVC's, affidavits, summons/arrest forms, receipts, accident reports, incident reports, dockets, tickets, ledgers, expunge documents, bonds, and general office correspondence.

* Serves as receptionist which includes answering telephone, routing calls, screening calls, taking messages, assisting callers and in person, greeting visitors, and providing directions.

* Performs miscellaneous clerical duties such as preparing various types of correspondence and ordering and recording supplies.

* Performs local records checks for government agencies.

* Enters citation information and obtains victim information for the court.

* Maintains schedule of record retention including purging of documents.

* Refers to policy and procedure manuals, computer manuals, codes, laws, regulations, publications, and reference texts, etc.

* Operates and utilizes various types of office machinery and equipment such as computer, fax machine, copier, telephone, postage meter, shredder, and various office supplies.

Additional Duties:

* Continually stays up to date on all policy, procedure, and/or process changes.

* Completes all work accurately, safely, and efficiently.

* Keeps work area clean and safe.

* Maintains any assigned equipment in safe and good operating condition.

* Reports to Supervisor any suggested improvements or areas of concern.

* Ensures professionalism and exceptional customer service during all interactions while performing job representing the City of Greer.

* Exhibits strong ethical standards; ability to create trust and integrity with co-workers, customers, and community.

* Adheres to Employee Handbook and other relevant policies and procedures.

* Maintains regular and sustained attendance.

* Performs other appropriate duties as assigned.

EDUCATION, SKILLS, AND EXPERIENCE - REQUIRED

* High school diploma or GED equivalent.

* One (1) year of clerical or administrative support experience in the law enforcement, criminal justice, or court systems; or an equivalent combination of training and experience.

The City of Greer is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.