Records Assistant - Part Time - Southwestern Community College (N. Carolina) : Job Details

Statement of Primary Purpose Assist Registrar in the processing of transcripts Classification Service Support, Part-time staff, Non Exempt Essential Functions and Responsibilities •Process transcript requests and enrollment verifications. •Assist with responding to telephone and email communication •Manage downloading and processing of electronic transcripts. •Process incoming student transcripts (high school and college) •Scan documents into OnBase and index them to student records. •Coordinate and process Registrar's Office forms (paper and e-forms) such as withdrawals, course substitutions, grade changes, FERPA forms, and commencement applications. •Operate and utilize office equipment, microfilmed records and various computer software programs. •Assist the Registrar with other processes as needed. Additional Duties and Responsibilities •Interact with students, the public, the community, and co-workers in a cooperative, courteous, and professional manner. •Comply with the college's policies and procedures as outlined in the Policies and Procedures Manual. Minimum QualificationsEducation High school diploma required; Associates preferred. Knowledge and Skills •Ability to multitask and to perform detailed tasks accurately with constant interruptions; •Strong computer skills with a focus on office applications. Proficiency in word processing and spreadsheets required; •General knowledge of office practices and excellent attention to detail required; •Two years' work experience in a college environment preferred. One year office experience required. Physical Demands Occasional lifting of office supplies and paper products Working Conditions and Environment Office environment on a college campus Equipment Operation PC, copier, document scanner, microfilm reader, fax machine, multi-line telephone This position description covers the most essential functions and duties associated with this position. Other duties may be assigned by the President or appropriate supervisory personnel. The College reserves the right to alter duties, responsibilities, conditions, working hours, and job title as necessary.