Receptionist/Office Coordinator - Womble Bond Dickinson : Job Details

General InformationOffice(s): Houston, TXDepartment: AdministrationDate Published: 25-Apr-2024Salary Type: Non-ExemptDescription & RequirementsWomble Bond Dickinson (US) LLP is seeking a full-time Receptionist/Office Coordinator in their Houston, Texas office. The position is multi-faceted, with a strong emphasis on hospitality. Other responsibilities include providing back-up to support services and handling various administrative tasks. The hours for this position are 8:00 a.m. to 5:00 p.m., Monday through Friday.RESPONSIBILITIES:* Provide a welcoming atmosphere when greeting and directing clients and guests to conference rooms for meetings and events.* Answer, screen and forward calls, providing information to callers and taking messages.* Provide housekeeping services for all conference rooms, break rooms, and kitchens and maintain neatness at the front desk and receptionist lobby area.* Plan, prepare for, and support internal and client meetings/events in consultation with attorneys and staff, including proficient use of the Event Management System software.* Place catering orders for internal and client meetings/events.* Coordinate supply management to include ordering, receiving and tracking inventory of all office consumable products. Communicates with vendors as needed.* Prepare offices for new hires and visitors, as well as office related invoices.* Prepare daily office bulletin and maintain office phone list and floor plan.* Interact with building management regarding maintenance requests.* Book hotel reservations for visitors.* Coordinate and provide copying, scanning and printing services to visitors.* Assist with records management.* Process mail.* Other administrative duties as assigned.REQUIREMENTS:* Must be a self-motivated, highly organized person who is a service-oriented team player with superior written, verbal and interpersonal skills.* Must be able to perform each essential duty satisfactorily with attention to detail.* Excellent client service and professionalism is expected.* Punctuality and satisfactory attendance is imperative.* Working knowledge of various types of technology such as Microsoft Word, PowerPoint and Excel.* Associates Degree preferred or two years of related experience and/or training; or equivalent combination of education and experience.* Fluent in Spanish preferred.An Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer.You can find jobs in our UK offices by clicking here