Receptionist - Aston Carter : Job Details

We are seeking a personable and organized Receptionist to serve as the first point of contact for clients, vendors, and visitors. This role supports the office team with light administrative duties and helps maintain smooth day-to-day operations in a fast-paced mechanical services environment.

Responsibilities:

• Greet clients, vendors, and visitors professionally and courteously.
• Answer and route incoming calls using a multi-line phone system.
• Manage incoming mail, packages, and deliveries.
• Maintain a tidy and welcoming reception area.
• Assist with scheduling service appointments and coordinating technician dispatch.
• Perform light data entry and filing of service records and invoices.
• Support office staff with document preparation and supply ordering.
• Help maintain customer records and update contact information.
• Handle confidential information with discretion.

Essential Skills:

• High school diploma or equivalent.
• Strong communication and interpersonal skills.
• Basic proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to multitask and stay organized in a busy environment.
• Professional appearance and positive attitude.

Additional Skills & Qualifications:

• Prior experience in a receptionist or administrative role preferred.
• Familiarity with mechanical services or dispatching is a plus.
• Service industry experience is helpful.

Work Environment:

The role is based in an office setting within a mechanical services company. It involves standard business hours with occasional flexibility. The position may require light lifting of office supplies or packages up to 20 lbs.

Job Type & Location:

This is a Contract to Hire position based out of Pleasantville, New York.

Pay and Benefits:

The pay range for this position is $20.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Pleasantville, NY.

Application Deadline:

This position is anticipated to close on Sep 18, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.