Receptionist - Vaco by Highspring : Job Details

Below covers everything you need to know about what this opportunity entails, as well as what is expected from applicants. About the Role Our client, a well-established and professional organization in Foothill Ranch, is seeking a friendly, organized, and detail-oriented Receptionist to join their team. As the first point of contact for visitors and callers, you will play a key role in creating a welcoming environment and ensuring smooth daily office operations. Key Responsibilities

• Greet and welcome visitors in a professional and courteous manner
• Answer, screen, and direct incoming calls promptly and efficiently
• Maintain a clean and organized reception area
• Manage incoming and outgoing mail and deliveries
• Schedule and confirm appointments and meetings
• Assist with basic administrative tasks such as data entry, filing, and scanning
• Support various departments with clerical duties as needed
• Maintain office supplies and notify the appropriate team when inventory is low

Qualifications

• High school diploma or equivalent; associate degree or administrative training preferred
• 1+ year of receptionist, front desk, or administrative experience
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Professional appearance and demeanor
• Ability to handle multiple tasks while maintaining a calm, positive attitude