Receptionist - HUTTON CONSTRUCTION : Job Details

Job Summary: As the Front Desk Receptionist, you will be the first point of contact for visitors, clients, and team members-both in person and over the phone. This role is responsible for managing front desk operations with professionalism and efficiency, including greeting guests, directing calls, coordinating mail and deliveries, maintaining office supplies, and supporting various administrative tasks. The ideal candidate is organized, friendly, and thrives in a fast-paced environment where clear communication and attention to detail are key. Front Desk Operations

• Open and secure lobby areas daily.
• Greet and welcome all guests, ensuring a professional and hospitable experience by offering assistance and amenities.
• Answer and route incoming calls, take messages, and manage appointment scheduling via telephone switchboard.
• Accept and distribute mail and deliveries.
• Maintain appointment calendars and file records accurately.

Office & Administrative Support

• Keep public-facing areas (e.g., lobby, kitchen) clean, organized, and presentable throughout the day.
• Manage inventory and ordering of kitchen and office supplies, ensuring timely restocking and organization.
• Provide general administrative support including data entry, filing, laminating, call handling, mail-outs, and safety supply requests.
• Support office and field staff with ad hoc tasks and project assistance as needed.

Event & Hospitality Coordination

• Assist with planning and logistics for office events and gatherings, including managing sign-ups, communications, and day-of support.
• Coordinate meals and supplies for trainings, and handle expense entries in the Portal.
• Order business cards and assist with life events such as cards, flowers, and gifts.
• Draft and send thank-you notes for training and recruiting event contributors.

Requirements Required Knowledge/Skills/Abilities:

• Strong service-oriented attitude with a friendly and professional demeanor
• Discreet with confidential information; handles sensitive situations with tact and empathy
• Effective communicator with excellent oral and written communication skills
• Strong organizational skills; meets deadlines and follows through on commitments
• Self-motivated and proactive; identifies and takes initiative without being asked
• Collaborative team player; keeps others informed and communicates consistently
• Open to change; adapts to new structures, procedures, and technologies
• Maintains focus and professionalism under pressure
• Honest, dependable, and committed to a positive work ethic
• Intermediate proficiency with Microsoft Office (Outlook, Word, Excel), and office equipment
• Ability to work on repetitive tasks with consistency and attention to detail
• Able to travel locally using personal or company vehicles as needed

Education and Experience:

• High school diploma or GED required.
• Associates degree or at least four years of related experience preferred.

Environment: This position would be working 20hrs a week with opportunity to work more hours as needed.