Receptionist - Rhode Island Staffing : Job Details

We are looking for a detail-oriented receptionist to join our team in Providence, Rhode Island. This long-term contract position requires a motivated individual with strong organizational and interpersonal skills to manage daily administrative tasks and ensure smooth office operations. If you thrive in a welcoming environment and enjoy working independently while building relationships, we encourage you to apply.

Responsibilities:

• Greet visitors and manage appointments with professionalism and warmth.
• Open, sort, and distribute incoming mail for both personal and commercial lines.
• Process payments via check and communicate updated policies regarding payment methods.
• Order office supplies to maintain an organized and efficient workspace.
• Perform weekly kitchen cleanup duties to ensure a tidy environment.
• Issue Auto ID cards promptly and accurately.
• Utilize RingCentral, Microsoft Office Suite (Word, Teams, Outlook), and company-specific database systems for daily tasks.
• Coordinate facility-related issues to support operational efficiency.
• Answer multi-line phone systems and respond to inquiries with excellent customer service.
• Maintain organized files and manage data entry tasks with precision.

Requirements:

• Previous experience as a receptionist or in a similar customer-facing role.
• Strong ability to work independently while maintaining attention to detail.
• Excellent relationship-building and interpersonal skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Skilled in answering multi-line phone systems and handling email correspondence.
• Ability to schedule appointments and manage files effectively.
• Experience with ordering office supplies and maintaining inventory.
• Bilingual proficiency in Spanish is preferred but not required.