Receptionist - Massachusetts Staffing : Job Details

A well-established small business in the maritime engineering and design industry located in Boston, MA is seeking a full-time Receptionist/Travel Manager to join its growing team. This role involves working in-office and offers potential for advancement within the organization. The ideal candidate will possess a pleasant, upbeat demeanor and a flexible attitude.

Responsibilities:

• Manage multi-line phone system, answering and routing calls professionally.
• Greet visitors and maintain the visitor log.
• Track employee absences and maintain attendance records.
• Schedule meetings and assist with event planning.
• Coordinate with property management and other office locations.
• Handle office supply inventory, organization, and purchasing.
• Manage shipping and receiving operations.
• Arrange travel for employees across various locations.
• Create detailed itineraries and Department of Defense (DOD) compliant travel order forms.
• Process completed travel documentation and summarize costs with receipts for the accounting department.

Essential Skills:

• Strong multitasking abilities.
• Excellent oral, written, and interpersonal communication skills.
• Detail-oriented with strong organizational skills.

Additional Skills & Qualifications:

• Experience in administrative support or travel coordination preferred.
• Proficiency in office management, Excel, customer service, front desk, and Microsoft Office.

Work Environment:

The work environment is based in-office in Boston, MA. The role involves collaboration with various departments and requires coordination with property management and other office locations. Professional attire is expected as you will be the first point of contact for visitors and callers.

Pay and Benefits:

The pay range for this position is $25.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Boston, MA.

Application Deadline:

This position is anticipated to close on Aug 22, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.