Receptionist - Aptask : Job Details

About Client: Company is a worldwide provider of legal services, serving law firms, corporations, financial institutions and government agencies-helping them streamline the administration of business operations. Its scalable, flexible technology is designed to help you quickly and efficiently turn huge amounts of data into manageable, actionable tools you can use to meet a variety of objectives. Rate Range: $24-$25/Hr Job Description:

• Job responsibilities require that the Reception & Administrative Assistant meet the critical job demands, including but not limited to, the following key areas:

Primary Functions:

• Greet and obtain visitors' names, check identification, ensure visitors sign the log book, issue visiting badge, contact appropriate associate via phone or email that their visitor has arrived.
• Answers incoming calls through multiple-line switchboard, accurately directs calls to their destination. When necessary, makes future appointments and answers routine inquiries
• Issue/register building security badges to employees and/or guests according to set policy. Creates and provides photo badges for new employees.
• Assigns and manages parking and bus passes to associates and staff.
• Receives/signs for mail/packages from US Government Client, couriers and contacts appropriate departments/individuals.
• Computer literate and knowledgeable in Microsoft Office applications; Word, Excel, Powerpoint
• Pull attendance reports from the security system application
• Learn the company's seat reservation platform
• Coordinate building repair and maintenance scheduling
• Place online orders for office and pantry supplies
• Operate Scanner for remote check deposits

Secondary Functions:

• Event planning and coordination
• Secure travel arrangements for staff; flights, car rental, hotel
• Source and arrange catering events
• Special projects as needed

Top 5 Required Skills:

• Hospitality/Guest Reception and Professionalism
• Punctuality
• Technological Skills (i.e., Outlook, Scheduling Software, Zoom)
• Receiving Mail
• Answering/handling multiple phone lines

Non-benefitted (other than those mandated under state or federal law).Please note that this position does not include paid time off benefits. ApTask offers subsidized insurance coverage to our employees. About ApTask: ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment. Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview. Candidate Data Collection Disclaimer: At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment. If you have any concerns or queries about your personal information, please feel free to contact our compliance team at [email protected] Applicant Consent: By submitting your application, you agree to ApTask's (www.aptask.com) Terms of Use and Privacy Policy, and provide your consent to receive SMS and voice call communications regarding employment opportunities that match your resume and qualifications. You understand that your personal information will be used solely for recruitment purposes and that you can withdraw your consent at any time by contacting us at 732-###-#### or [email protected]. Message frequency may vary. Msg & data rates may apply.