PURCHASING & PROCUREMENT SPECIALIST - LOUISIANA STAFFING : Job Details

The Purchasing & Procurement Specialist is a position that will provide services for the Louisiana Universities Marine Consortium (LUMCON). The staff member in this position is responsible for activities related to the procurement, purchasing, and contracting of materials, supplies, equipment, and services for LUMCON. This position will assist the Finance Officer for Procurement, Accounts Payable & Budgeting and will work with other Finance and Business Operations staff within the Division.

Minimum Qualifications:

• Bachelor's degree in Business, Accounting, Finance or a related field; OR associate's degree with two years of professional level experience performing similar duties to those described for this position; OR four years of professional level experience performing similar duties to those described for this position.
• Professional level experience in purchasing, procurement, accounting, finance, or other business-related field.
• Knowledge of purchasing processes and corresponding accounting concepts.
• Strong interpersonal and organizational skills.
• Strong communication skills - both verbal and written.
• Professional appearance and demeanor.
• Ability to work independently, be self-motivated as well as work with a team.

Ideal Candidate/Preferred Qualifications:

• Prior work experience with LaGov ERP system.

Essential Duties & Responsibilities:

• Responsible for the procurement of goods and services; review and execute purchase orders and other forms of procurement along with contract preparation, execution, tracking and renewals as needed to support the critical business needs of LUMCON.
• Advises employees regarding procurement processes, agency policies and federal and state of Louisiana procurement regulations.
• Prepare, manage, and monitor LUMCON contracts and interagency agreements, ensuring effective delivery of goods and services and verifying compliance of required State of Louisiana and Federal regulations.
• Interacts with the Office of State Procurement on purchasing and contractual review issues when necessary.
• Serves as procurement expert from the initial request until receipt of the goods or services.
• Follows up on all purchase orders via telephone, written communications, i.e. email, to ensure timely receipt of goods and services.
• Establishes and maintains records of purchasing transactions, providing adequate supporting documentation for review by staff and/or auditors.
• Resolves issues regarding orders, vendor payments, order cancellation/modification, methods for returning goods, including credits, effective delivery of goods and services, and tracking project expenses.
• Assists with the management of the state purchasing card program to ensure compliance with state purchasing laws, review purchase requests, and facilitate policies and procedures that ensure compliance with state laws and BOR and LUMCON policies.
• Pursues professional self-development opportunities and provides staff training to maintain current knowledge of the procurement and purchasing requirements regarding the state purchasing laws and BOR and LUMCON guidelines and procedures.
• Performs other duties as assigned.

How to Apply:

To apply for this vacancy, click on the Apply link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Contact Information: Kimberly Small [email protected]

The Board of Regents is a State As a Model Employer (SAME) agency that supports the recruitment, hiring, and retention of individuals with disabilities. The Board of Regents is an Equal Opportunity Employer.