Purchasing Manager - Nicholas Vincent Design : Job Details

About the role

We are seeking to hire an experienced Purchasing Manager with extensive experience in the Interior Design industry to execute and manage the firm's in-house procurement and expediting division. In collaboration with the design team, coordinate all furnishings to be purchased and installed for multiple client projects running parallel.

Work schedule:

• Remote with 1 day in the office once a month.
• Days of week: Wed-Fri based on needs of project
• Detailed invoice for services, due the end of each month

Responsibilities include:

• Responsible for inventory
• Place orders on behalf of the client and follow up with orders to ensure we are aware of current lead times or any delays/issues.
• Email and phone coordination with vendors, showroom reps, delivery companies, and receiving warehouses as needed to meet deadlines.
• Prepare and process purchase orders
• Maintain records of all transactions, purchase orders, receipts, and payments
• Schedule and verify purchase deliveries
• Set up client storage units
• Responsible for shipping and customs
• Responsible for all damages, returns and claims
• Manage relationships with key suppliers to maintain quality of goods and timely delivery
• Communicate clearly to establish expectations on the delivery schedule and proactively manage all participants of the supply chain to guarantee the successful completion of the project
• Manage the reconciliation efforts, which include resolving any discrepancies, obtaining all supplier and carrier invoices and/or credits, and submitting for immediate processing
• Meet project deadlines
• Collaborate with Bookkeeper as needed in keeping project monies accurate based on Client approvals, reselections (due to expired reserves, etc.) and payments received.

Requirements:

• Bachelor s degree
• 5+ years professional administrative coordination/management
• Understanding of the Interior Design Industry and the to-the-trade purchasing environment
• Excellent written and verbal skills
• Understanding of basic accounting principles
• Acumen with numbers
• High proficiency in Microsoft Office Suite, especially Excel
• Proficiency with Design Manager Program
• Ability to prioritize and manage work while wearing many hats
• Strong sense of ownership and commitment to excellence

Details:

• Contractor position
• $85 -$95 per hour, depending on experience
• 20-30 hours per week
• Hybrid: remote and in-office work