Purchasing Assistant - 1st Employment : Job Details

The Purchasing Assistant supports the procurement team with day-to-day purchasing operations, including placing orders, tracking deliveries, maintaining accurate records, and assisting with vendor communication. This role is essential in ensuring smooth purchasing processes, timely delivery of materials, and effective coordination between internal departments and suppliers.

Key Responsibilities:

· Create and issue purchase orders in the ERP system based on requisitions and stock needs.

· Follow up on order confirmations and monitor order status to ensure timely delivery.

· Assist in maintaining supplier files, pricing data, and delivery records.

· Track inventory levels and help prevent stock shortages or overstocking.

· Communicate with suppliers to obtain quotes, confirm lead times, and resolve delivery or invoice discrepancies.

· Coordinate with receiving, accounting, and other departments to support order fulfillment and problem resolution.

· Maintain purchasing documentation and ensure compliance with company policies and procedures.

· Support Buyers and the Purchasing Manager with reporting, data entry, and project tasks as needed.

Qualifications:

· High school diploma or equivalent required; post-secondary education in Supply Chain, Business Administration, or a related field preferred.

· 1–2 years of experience in a purchasing or administrative support role.

· Strong attention to detail and organizational skills.

· Proficiency in Microsoft Office (especially Excel); experience with ERP systems (e.g., SAP,) is a plus.

· Effective communication skills and the ability to build relationships with vendors and internal teams.

· Ability to work in a fast-paced environment, manage multiple priorities, and meet deadlines.

Preferred Skills:

· Familiarity with basic procurement terminology and purchasing workflows.

· Experience in a manufacturing environment is an asset.

· Willingness to learn and grow within a supply chain or procurement career path.