PT Accounting Tech - Clerk of Courts - COUNTY OF BROWN : Job Details

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JOB REQUIREMENTS: Performs responsible bookkeeping and clerical dutiesof a specialized nature which involves maintaining records andprocessing documents related to financial transactions using automatedbookkeeping computer software. This position is a .80 FTE (1,560 hoursannually). Essential Duties Acquires the specialized knowledge of thedepartment in which employed. Performs complex bookkeeping andaccounting functions either manually or on bookkeeping software.Verifies accuracy, tabulates records and balances invoices, checks,vouchers, orders, receipts and other financial material in order tomaintain an accounts payable and accounts receivable for the courtsystem. Process invoices into LOGOS. Receives and accounts for monieshandled; balances and makes daily deposit. Analyzes, verifies andbalances month end reports for Clerk of Courts and Register of Probate.Prepares quarterly report for interpreter reimbursement to the State ofWisconsin and bill accounts. Reviews and interprets court judgments,orders and financial data required for the maintenance of financialrecords and incorporation into computerized system. Monitors all Clerkof Courts trust accounts including general trust, attorney fee trust,GAL trust, traffic and criminal trust and bond accounts. Providesin-depth knowledge of terminology, forms and procedures used in family,civil and criminal legal proceedings. Possesses ability to answerinquiries and complaints effectively and maintain composure in stressfulsituations. Acts as liaison with various departments, includingAdministration, Sheriffs Dept, District Attorney, Family Court, CircuitCourts, private attorneys, Department of Corrections and Register inProbate. Strategizes with Clerk of Courts and Financial OperationsManager regarding cost cutting and office efficiencies. Evaluates andimplements new collection procedures regarding Guardian ad Litemreceivables and other receivables owed to the Clerk of Courts office.Provides knowledge and expertise to the Clerk of Courts, Circuit CourtJudges and Court Commissioners regarding GAL issues and the update ofCourt Rule 800. Interviews defendants/debtors to determine financialstatus and implement payment plan procedures per the directive of Clerkof Courts. Compiles, analyzes, and presents statistical reports to Clerkof Courts and Circuit Courts. Makes complex mathematic calculations.From the e-file system receive and process court orders for GAL andCourt Appointed attorneys including billing statements to submit forpayment. Review and analyze all e-filing adjustments and cash debitaccounts and take necessary steps for refunds or adjustments. Followscomplex oral and written instructions in the performance of the dutiesof the position. NON-ESSENTIAL DUTIES: Performs related functions asassigned. ***** OTHER EXPERIENCE AND QUALIFICATIONS: Advancedknowledge of court practices, terminology, court forms and procedures.Knowledge of bookkeeping and basic accounting practices and proceduralmethods pertaining to the department in which employed. Workingknowledge of techniques used in reconciliation of accounts. Advancedknowledge of court financials system and the supporting software: CCAPFinancials, Microsoft Excel and Word. Skill in the use of computers formaintaining financial data and for maintaining customer information, orsimilar office activities. Skill in using ten key calculator. Ability toassess situations accurately and to take prompt effective action.Ability to understand bonds, fines, fees, costs and restitutionstructures for court cases and explain to the public, others in thedepartment and other government agencies. Ability to comprehend,interpret, apply, and explain office procedures. Ability to preparereports and correspondence related to work assignments. Ability to makefairly complex mathematic calculations. Ability to learn and apply thespecialize knowledge and skills of the department in which employed.Ability to accept responsibility and to exercise independent judgment.Ability to establish and maintain effective working relationships withstaff and the public. Ability to communicate effectively both orally andin writing. Ability to review and instruct employees on correct officeprocedures and audit financial reports. ***** APPLICATIONINSTRUCTIONS: Apply Online:

• Seniority levelEntry level

• Employment typePart-time

• Job functionAdministrative
• IndustriesHospitals and Health Care

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