Proposal Coordinator - Infinite Consulting : Job Details

Base pay range

$60,000.00/yr - $70,000.00/yr

Job title: Proposal Coordinator

Location: NY/Hybrid

Compensation Range: $60-70K

About the Company

Infinite Consulting Corp. is a leading project, program, and construction management firm established in 2009, specializing in safety management, quality management, cost estimating, CPM scheduling, and project controls. We are committed to providing exceptional service and support throughout every phase of our clients' projects, with their success being our success. We offer a vibrant, inclusive workplace that fosters professional growth and attracts passionate individuals who work collaboratively to solve problems. Proudly named a 2024 Top Long Island Workplace, we are dedicated to a company culture based on integrity, safety, and family values, ensuring every team member feels valued and empowered to make a meaningful impact.

About the Role

We are seeking a highly organized and detail-oriented Proposal Coordinator to join our Pursuits team. In this role, you will manage multiple proposal deadlines simultaneously, ensuring timely and accurate submissions in support of our engagements with prime consultants, contractors, and public agencies. Working closely with senior team members, you will coordinate the collection, preparation, and review of proposal materials, maintain proposal content libraries, and support complex pursuits by handling assigned components and ensuring compliance with client and prime contractor requirements. This position requires strong organizational skills, attention to detail, and the ability to manage competing deadlines in a fast-paced environment.

Responsibilities

• Coordinate proposal activities for multiple pursuits, tracking deadlines and ensuring all deliverables meet quality and compliance standards.
• Collaborate with internal team members to gather necessary information, documentation, and content.
• Maintain and update resumes, project profiles, forms, and other standard proposal materials.
• Assist senior staff by preparing assigned proposal deliverables and ensuring compliance with client requirements.
• Assist with data entry within CRM/ ERP systems.
• Maintain organized and accessible proposal content libraries and templates.

Qualifications

• Bachelors degree in Communications, Marketing, or a related field.
• 24 years of experience in proposal coordination or related roles, preferably within the A/E/C industry.
• Strong organizational and time management skills, with the ability to prioritize multiple tasks effectively.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office 365 applications (Word, Excel, SharePoint, Teams).
• Experience with CRM or ERP systems preferred.
• Familiarity with local public agencies and subconsultant roles is a plus.

Benefits

• Medical
• Vision
• 401k with 4% match
• Short Term and Long-Term Disability
• Life Insurance
• Paid Time Off (PTO & Sick Time)
• Company Holidays
• Anniversary Milestone Rewards
• Great company culture that genuinely cares!
• Autonomy in your role

Philanthropy Opportunities

Infinite is dedicated to Building Better Futures through our physical projects and through our philanthropic arm Infinite Cares. The Infinite Cares mission is to donate our time, money, and energy to causes that make the world a better place. We encourage everybody to find causes they are passionate about and look for ways to make a difference. Look and see how we are giving back

Equal Opportunity & Pay Disclosure

New York City Equal Pay Disclaimer: Infinite Consulting Corp carefully considers multiple factors to determine compensation, including a candidates experience, education, and training. The estimated salary for this position is a base salary of $60-70K.

Equal Opportunity Disclaimer: We are an equal opportunity employer and referral source. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. All your information will be kept confidential according to EEO guidelines.

Attention: Infinite Consulting Corp applicants, please note that all official company correspondence will come from an Infinite Consulting Corp representative that can be verified with an official company email address. Be cautious of any communication requesting sensitive information outside of our secure application process. If you receive suspicious correspondence, contact our Talent department immediately at talent@. Your security is our priority.

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