Proposal Coordinator - Willmeng Construction : Job Details

About Willmeng Since 1977, Arizona-based commercial general contractor Willmeng Construction has been committed to staying true to building excellence and preserving the company's high value to the clients we serve. Willmeng gives back to our community and has been recognized for a multitude of awards for project excellence and company culture including Contractor of the Year by AZRE Magazine, #1 General Contractor by Ranking Arizona, Best Workplace by Inc. Magazine, General Contractor of the Year by NAIOP, and Best Places to Work by Phoenix Business Journal. Our strategic vision focuses on three fundamental aspects: supporting prelease transactions, maintaining our ability to competitively bid projects small and large, and fostering the altruistic service corporate culture established by recruiting highly talented individuals of great character. The Role As a Proposal Coordinator, you'll manage the development and delivery of pursuit materials-qualifications, proposals, and presentations-ensuring they are accurate, compelling, and aligned with Willmeng's standards. You'll organize content, ensure RFP compliance, coordinate internal contributors, and support the quality of both writing and design. This role combines tactical execution with strategic insight, shaping how the firm is represented to clients and partners. What you will accomplishProposal Development and Compliance

• Lead RFQ/RFP responses, ensuring full compliance with requirements.
• Analyze solicitation documents to create compliance checklists and schedules.
• Support quality control and final delivery through internal coordination and reviews.
• Draft and customize proposal content, including resumes, project narratives, and firm overviews.

Content and Information Management

• Manage and update content databases, ensuring accurate and relevant materials.
• Organize pursuit files and archive deliverables per team protocols.
• Identify content gaps and recommend updates based on recent pursuits.
• Use past proposals and firm data to support future submittals.

Visual Communication and Branding

• Create brand-aligned documents using InDesign, Word, and PowerPoint.
• Collaborate with graphic designers on specialized visuals.
• Review and format content for clarity, consistency, and quality.
• Ensure high standards from draft through final production.

Internal Coordination and Communication

• Coordinate with project teams, marketing, leadership, and partners to gather and refine content
• Manage proposal calendars, deadlines, and communications.
• Lead kickoffs, work sessions, and review meetings.

Time and Workflow Management

• Manage multiple active proposals, ensuring deadlines and version control.
• Adapt priorities to meet shifting needs and follow established workflows.
• Contribute to process improvements where applicable.

Department Contribution

• Contribute to team meetings, process improvements, and documentation.
• Support junior staff through guidance and review.
• Demonstrate leadership in organization, follow-through, and pursuit management.

What we would like you to have

• Bachelor's degree or equivalent experience.
• Background in construction, architecture, or engineering.
• Proficient in Microsoft Office, Outlook, Excel, and Adobe InDesign.
• Strong organizational, time management, and follow-up skills.
• Skilled in technical writing and enhancing content with graphics.
• Works well independently and in teams under tight deadlines.

You're inspired by our values

• Altruistic - Our foundation is built upon the authentic, selfless concern we share for the success and wellbeing of others.
• Fair 360 - We illuminate with kindness by seeking to understand before being understood and by caring more than may seem reasonable so we can achieve genuine success for all.
• Strategic - The blueprint that guides the creation of a genuine place of purpose expresses the clarity of our vision, the rigor of our thought and the character of our word.
• Sincere - We present no facades, only genuine elevations of truth, trust, and wholehearted loyalty to the employees we mentor, the clients we serve and the communities we call home.
• Nimble - Our structural integrity is ensured through the balance of resourcefulness, responsiveness, and adaptability and strengthened by being well-rounded in the market to serve at the highest levels.

Compensation Alongside cash, our total compensation package includes comprehensive benefits and 100% employee ownership. From wellness to work life, our benefits support our employees' total wellbeing. Benefits

• Employee Stock Ownership Plan
• Discretionary annual bonus
• 401k with employer match
• Employee medical, dental, and vision insurance 100% covered, with options to add dependents at 50% coverage by Willmeng
• Flexible Time Off Policy
• 9 paid company holidays
• 3 consecutive weeks of parental bonding leave, with an additional 3-5 weeks of disability leave for delivery recovery
• Spacious break rooms with healthy meals & snacks provided at no additional cost
• Team-building activities, including volunteer opportunities

Willmeng places nothing more important to the organizational health of the company than its overall focus on culture. By bringing different personalities together and embracing their individual contributions, the culture is rich, strong and uniquely different. With a true family feel and the opportunity to participate in building a genuine place of purpose for clients and employees, Willmeng has the distinct advantage of something exceptional and special in the culture.