Property Manager 2092 - Pivotal Talent Search : Job Details

Property Manager

Location: Hybrid and/or Remote - Salt Lake City, UT

The Property Manager will be responsible for leading the operations and financial management of a mixed portfolio of eight commercial and residential properties across multiple states, including one undergoing a major remodel. This role demands exceptional organizational, negotiation, and project oversight skills, coupled with a keen attention to financial details and a strong ability to proactively manage both day-to-day operations and longterm value creation initiatives. You will serve as the owner's key point of contact for all property-related activities, ensuring optimal performance and project success.

Essential Duties:

Property & Project Management

• Manage all aspects of property operations across residential and commercial assets, ensuring the highest standards of service, maintenance, and tenant satisfaction.

• Lead oversight of ongoing property projects, including renovations and capital improvements, with responsibility for timeline management, budget tracking, and contractor coordination.

• Maintain constant visibility into all work orders, property issues, and project milestones to ensure seamless execution.

Financial Oversight

• Review, approve, and manage all payments, purchase orders, and invoices with comprehensive visibility across the portfolio.

• Maintain detailed financial records, including budgets, expenditures, receipts, and vendor payments, while collaborating cross-functionally with accounting teams for proper organization and filing.

• Track project and property budgets in real time, preparing regular financial and operational reports for ownership.

Reporting & Administrative Tasks

• Generate simple reports on asset status, lease timelines, and sustainability data using templates and tools provided.

• Keep digital files and documentation organized and accessible, including lease agreements and compliance records.

• Send recurring reports to customers, following established schedules and customer needs.

Vendor and Contract Management

• Negotiate, execute, and monitor vendor and service contracts, ensuring compliance with all terms and service level agreements.

• Actively engage with vendors and contractors to secure refunds, credits, or remediation when necessary to protect project and property interests.

• Manage vendor databases and renewal schedules, proactively initiating renegotiations to optimize service and cost efficiencies.

Onsite and Local Coordination

• Conduct local tasks as needed, including pick-ups, drop-offs, onsite meetings with contractors, inspections, and material deliveries.

• Serve as the key onsite representative for ownership when managing in-person project milestones or property needs.

• Oversee the full life cycle of design and construction from schematic design through final build out.

Compliance and Reporting

• Ensure full regulatory compliance across all properties and projects, staying ahead of local codes, permitting, and documentation requirements.

Education & Experience:

• Education:

• Bachelor's degree in Business, Real Estate, Finance, or a related field preferred.

• Experience:

• Minimum of 5+ years of hands-on property management experience with portfolios including both commercial and residential assets.

• Strong knowledge of construction methods, materials, and building codes is a plus.

• Ability to travel to properties local to the Salt Lake City area.

• Property Management Experience:

• A strong background in property management is required.

• Project Management Experience:

• Prior experience in project management (especially construction, renovations, finish schedules, or capital projects) and Interior Design is highly preferred.

• Certifications (preferred):

• CPM (Certified Property Manager),

• ARM (Accredited Residential Manager),

• Other equivalent credentials.

• Technical Skills:

• Strong proficiency in property management software and Microsoft Office Suite (especially Excel and Outlook).

• Familiarity with project management tools and budgeting systems is highly desirable. Currently the Company utilizes Notion.

• Ability to read and interpret architectural plans; intermediate proficiency in CAD is a plus.

• Personal Attributes:

• Exceptional negotiation, leadership, and communication skills.

• Highly organized, detail-oriented, and adept at multitasking across a fast-paced environment.

• Ownership mentality with a proactive approach to solving problems and optimizing property performance.

Compensation: $100,000-$120,000 per year