Property Management Assistant - Ultimate Staffing : Job Details

Job Title: Property Management Assistant

Location: West Palm Beach, FL

Pay Rate: $20-$21 per hour

Job Type: Full-Time | On-Site

We are seeking a detail-oriented and proactive Property Management Assistant to support daily operations of residential and/or commercial properties. The ideal candidate will assist the property management team with administrative tasks, tenant relations, maintenance coordination, and general office support to ensure smooth and efficient property operations.

• Serve as the first point of contact for tenants, vendors, and contractors
• Assist with lease administration, including renewals, move-ins, and move-outs
• Maintain accurate records of tenant communications, maintenance requests, and property inspections
• Coordinate and follow up on maintenance work orders and vendor services
• Support rent collection and track delinquencies
• Prepare reports, correspondence, and notices as needed
• Help manage property budgets and expense tracking
• Ensure compliance with local, state, and federal regulations
• Perform general office duties such as filing, data entry, and answering phones

• High school diploma or equivalent (Associates or Bachelors degree preferred)
• 1-2 years of experience in property management, real estate, or administrative support
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with property management software (e.g., AppFolio, Yardi, Buildium) is a plus
• Bilingual (English/Spanish) is a plus

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.