Property Management Assistant - Maricopa County : Job Details

The Management Assistant supports the Senior Real Property Specialists, Real Property Specialists, and the Real Estate Manager. The Management Assistant contributes to the planning and coordination of processes and procedures for the General County Division.

The Maricopa County Real Estate Department (RED) partners with various departments and agencies to acquire space and improvements for County personnel and land for infrastructure improvement projects. RED maintains real property data on County owned and leased facilities in an extensive real estate database software, called the Land Management System. RED is a team of collaborative, results-driven professionals who are building a stronger Maricopa County.

Proud to Offer:

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits including access to our on-site center, dedicated to serving Maricopa County families exclusively
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including healthcare premium discounts
• Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12% monthly contribution rate and includes a 100% employer match on Day 1

We Require:

• Two years of experience providing administrative, technical, and analytical support to management and senior staff
• Associate degree
• A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis

We Also Value:

• Bachelor's degree in Real Estate, Business Administration, Urban Planning or a STEM field
• Demonstrated experience in any of the following: acquisition of real estate; real property rights; title and escrow services; contract or grant writing; government land operations; land planning; property engineering; space leasing; property management; and real property appraising/assessing
• Highly proficient with Microsoft Word and Excel
• Experience with ESRI ArcMap or ArcPro

Job Contributions:

• Assist the division by analyzing the volume of the portfolio and trends. Create correspondence, reports, or other materials for review or official signature
• Assist with managing the RED General County lease/license/county fee portfolio in the Land Management System
• Lead in document migration to OnBase repository, Land Management System, records retention, indexing, and research. and continued data management of County electronic and hard copy real estate documents
• Monitors status/tracking of Board meeting dates and Board agenda items, project timelines, deadlines, and other expirations, such as escrow closing, vendor assignments, and lease expiration
• Coordinate, manage, review, prepare, and upload Board of Supervisor Agenda and submit agenda items and electronic documents for supervisor review and approval
• Assist the Real Estate Manager with required annual reporting

Working Conditions:

• Possess or have the ability to obtain by the time of hire, a valid Arizona driver's license
• Ability to lift up to 10 lbs; sitting most of the time
• Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions

Selection Procedure:

• Only the most qualified candidates will be considered
• Consideration will only be given to candidates who submit online applications
• Candidates will be contacted primarily through email and their Workday online application profile
• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.