Property Assistant - SL Green Realty : Job Details

SL Green Realty Corp., Manhattan's largest office landlord, is a fully integrated real estate investment trust, or REIT, that is focused primarily on acquiring, managing and maximizing value of Manhattan commercial properties. As of March 31, 2025, SL Green held interests in 55 buildings totaling 30.8 million square feet. This included ownership interests in 27.2 million square feet of Manhattan buildings and 2.8 million square feet securing debt and preferred equity investments.

To us, real estate is more than buildings. We focus on positively impacting the community, fostering employee and tenant wellness, and providing the highest quality service experience. We have been certified as a Great Place to Work™ by Great Place to Work US. Every day, we strive to create a safe and inclusive work environment that allows our employees to learn and grow.

Property Management Group Overview

In conjunction with SL Green's diverse investment strategy, we provide direct property management services to over 80% of commercial, retail, and mixed-use properties in the New York City portfolio alone. The Property Management team is responsible for overseeing the daily operations and maintenance of the portfolio.

Our operating platform as owner/manager allows us to deliver comprehensive, fully integrated management services, that leverage the far-reaching experience of our real estate group. Together, with the active care and supervision of our properties by our management team, we create long-term value through ongoing property enhancements, tenant-focused amenities and services, and an emphasis on customer satisfaction. The continuous cultivation of our brand and our dedication to quality of service have helped to establish one of the most impressive tenant rosters.

Your new role

The Property Assistant provides support to all members of the Property Management team. You will have the opportunity to gain exposure to all aspects of Property Management with room for growth. The role is responsible for performing administrative functions, assisting with recurring financial reports, monitoring vendor performance, scheduling and facilitating back of house operations, and documenting compliance related certificates. At SL Green, we provide a comprehensive Property Assistant Training Program for all new hires, which provides a fulsome overview of job functions and responsibilities, taught by our in-house center of excellence team.

The ideal candidate will possess a high level of energy, enjoy wearing multiple hats and be able to work independently. The successful candidate should possess a “can do” attitude and enjoy the administrative challenges of supporting an office of diverse people. The Property Assistant will have the opportunity to work with a tightly knit team in and be exposed to all aspects of commercial real estate ownership and operation.

Key Responsibilities

Tenant Relations

• Assist with building correspondence to and from tenants as directed by respective Property Manager or Portfolio Manager.
• Manage and oversee the tenant work order system to ensure tenant requests are completed in a timely fashion. Enter tenant charges for billing as needed.
• Coordinate tenant and base building work to include tenant move ins and move outs, deliveries and capital work. Ensure proper notifications, authorizations and Certificates of Insurance are in place.
• Prepare and distribute tenant bulletins as directed by respective Property Manager or Portfolio Manager.
• Assist with the management of the access control system and issue tenant access cards as needed.

Administrative

• Assist with building correspondence to and from vendors, staff, and the Corporate office as directed by respective Property Manager or Portfolio Manager.
• Prepare daily memos for after-hours activity and distribute to the base building staff.
• Prepare weekly payroll for the property staff.
• Prepare paperwork for issues relating to building personnel.
• Prepare and complete monthly, quarterly, annual reporting as directed.
• Maintain emergency contact information, and routinely update for tenants, vendors, and building staff.
• Manage tenant and vendor certificate of insurance process, including provider's agreements; ensure all COIs are up-to-date, accurate, and entered into the database.
• Maintain and update tenant and staff contact lists.
• Maintain and organize all building office files.
• Maintain proficiency in all Standard Operating Procedures (SOPs).
• Complete all required Property Assistant training classes.
• Assist in any special projects requested by the Property Manager or Corporate Office, and handle any additional or miscellaneous duties assigned by management

Financial

• Oversee the invoice process from start to completion; ensure proper documentation is attached to invoice and route it to the appropriate parties for approval. Ensure invoices are processed within a timely manner. Follow up with vendors on any past due invoices / statements
• Create and track purchase orders and contracts as directed.
• Assist with accruals and variance reporting as directed by respective Property Manager or Portfolio Manager.

Skills and Qualifications

Education and Experience

Bachelor's degree (BA/BS) from four-year college or university is preferred, with related experience and/or training. Intermediate to advanced skills with Microsoft Office Suite.

Communication Skills

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisors. Ability to effectively present information to an internal department and/or large groups of employees.

Financial Knowledge

Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

Reasoning Ability

Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

SL Green's competitive benefits package includes:

• Medical and Prescription plans at low employee cost, providing four separate plan designs to choose from
• Dental Plans with no employee cost option
• Vision Plan at no employee cost
• Short-term and Long-term disability insurance at no employee cost
• Life and AD&D Insurance at no employee cost, with supplemental options available for employee, spouse and eligible children
• 401(k) pre-tax and Roth after-tax Plan with generous company match
• Discounted Employee Stock Purchase Plan
• Healthcare Flexible Spending Accounts for medical and dependent care expenses
• Commuter Spending Accounts for transit and parking expenses
• Paid time off for vacation and holidays
• Highly discounted gym memberships
• Employee Assistance Program
• Wellness Program
• Corporate Discounts

SL Green is proud to be an equal opportunity employer. Our commitment to diversity and inclusion is reflected in who we are, what we do, and the experiences we deliver. We sincerely value diversity with regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, and all the other characteristics that make us unique.