Property Administrator - The Villages of Indiana : Job Details

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• Location: 2325 Rockwell Drive Midland, MI 48642
• Job Type: Full Time
• Generous PTO

Property Administrator

The Property Administrator will perform and/or oversee all office activities of a senior residential community. This role is responsible for maintaining an accurate reporting system of resident accounts and office processes within assigned timelines. The Property Administrator will assist the Executive Director with financial oversight of budget, department declining budgets, NOI, coverage ratio, cash flow, and loss to potential.

Required Experience

• 2-4 years of experience in property management
• Ability to write clearly and concisely
• Effective verbal communication skills with individuals and groups
• Ability to work collaboratively as part of a team
• Strong proficiency with Microsoft Office Applications
• Accounting or financial experience preferred
• Administrative experience required
• Knowledge of Yardi
• Some travel may be required

Primary Responsibilities

• Assume Executive Director responsibilities when required
• Manage front office personnel and schedule staff
• Complete resident billing and process payments
• Perform month-end closing and ensure timely reporting
• Maintain property files and vendor certificates
• Provide professional service to residents
• Enter lease renewals and move-in/move-out paperwork in Yardi
• Maintain and reconcile petty cash
• Process invoices and administer payroll
• Manage department expenses within budget
• Oversee office supplies and equipment
• Maintain vendor relationships and compliance
• Support team performance and organizational improvement
• Train front office staff as needed
• Manage receivables and collections
• Conduct monthly ledger reviews
• Collaborate on operational forecasting with 98% accuracy

General Working Conditions

This position requires standing, effective communication, and physical ability to handle documents and equipment. Occasional lifting up to 25 pounds and travel to different locations may be required. The work environment has moderate noise levels.

Our Mission & Culture

For over 37 years, our senior living communities have served seniors across Michigan, Ohio, Indiana, Iowa, Kentucky, and Tennessee. We focus on creating authentic connections and exceptional experiences, guided by our pillars: Dream Big, Have Courage, Take Initiative, Be Accountable, Give Back, and Enjoy It. We empower our employees to lead and prioritize people-first service, fostering a collaborative environment that attracts passionate individuals seeking meaningful careers.

If you love serving others and want to thrive in a supportive environment, CommonSail Investment Group is your destination.

This description provides a general overview of the job tasks and work level. Supervisors may assign additional duties as needed. The use of specific descriptions does not exclude other duties of similar nature or difficulty.

Equal Opportunity Employer

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