Project Planning Coordinator - POPULOUS : Job Details

Project Planning Coordinator Location: New York Who We Are: We design places where people love to be together. Populous is a global design firm that began with a singular focus: to draw people together around the things they love, through experiences that capture all the senses, amplifying the atmosphere of excitement and pure joy shared in human moments. We've designed and delivered some of the world's most memorable civic, sports and entertainment buildings, from iconic stadia to ground-breaking live music venues. Populous is where architects and designers of all kinds create moments bigger than ourselves. We offer the best of both worlds: the resources and impact of the design giants and the tightly knit atmosphere and growth opportunities of smaller firms. What We Offer: Professional & Personal Development Programs + Summer Hours + Hybrid Schedule + Paid Architect Licensure & Certifications Exams + Wedding Pay + Charitable Match Program + Market Leading Wellness Health and Welfare Benefits. Who We Are Looking For: The Project Planning Coordinator (PPC) will be an important part of the team, working with Project Managers on large projects. The primary activity will be to assist with the development and updates for project plans, including identify scope, scheduling, and staffing of design projects. This person will assist in the preparation of proposals using project planning data and other planning tools, assist with client and consultant invoicing and other contractual tasks. Our preferred candidate will have prior experience in the AEC industry, and an interest in working in a dynamic global design environment with a diverse range of public assembly building types, including sports venues, convention centers, and transportation facilities. What Your Day Could Consist Of:

• Assist the Project Manager (PM) in crafting project plans utilizing Deltek Vision.
• Oversee and adjust project plans as needed in response to any issues.
• Contribute to the formulation of project proposals by utilizing project plan data.
• Keep track of proposal approvals and update the project plan accordingly.
• Collaborate closely with the Project Accountant (PA) and PM to manage invoice submission and tracking.
• Monitor project expenses within Vision and identify any disparities compared to the planned budget.
• Compile and distribute project financial reports for PMs and Principals.
• Provide support during the Vantagepoint upgrade process, and continuous assistance thereafter.

Essential Qualifications:

• Bachelor's degree in business administration, accounting, project management, or a related discipline.
• Previous experience in the AEC industry.
• Proficiency in Deltek Vision is highly desirable.
• Familiarity with Deltek Vantagepoint is a plus.
• Experience with Power BI is preferred.
• Strong written and verbal communication abilities.
• Proficient in MS Office applications such as Word, Excel, and PowerPoint.
• Exceptional attention to detail and accuracy.
• Demonstrated organizational and multitasking abilities.
• 3+ years' experience in a similar role.

Additional details:

• Occasional travel may be required.
• Occasional overtime may be required.

Compensation:

• The projected salary range for this opportunity is $65,000 - $72,000 annually, and may be more or less depending on skills, experience, and education.

Populous offers a competitive salary and bonus packages. We strive to offer our staff the best benefits package in the industry, at the lowest cost to employees, including medical, dental and vision coverage, 401k, FSA/HSA, paid time off and continuing education benefits. Populous is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, veteran status, disability status, or any other characteristic protected under applicable federal, state, or local laws. No. 1 Most Innovative Company in Architecture by Fast Company No. 1 Firm in Cultural on Interior Design magazine's Top 100 Giants No. 1 Architecture Firm in Cultural Facilities by BD+C No. 1 Architecture Firm in Convention Centers by BD+C No. 1 Architecture Firm in Performing Arts and Concert Venues by BD+C Find us here - Instagram: @WeArePopulous X: @Populous