Project Manager & Executive Assistant - Wealthy Group of Companies LLC : Job Details

We are a dynamic lighting solutions company dedicated to transforming spaces through innovative commercial and residential lighting projects. Based in a vibrant co-working space in Great Neck, NY, we specialize in curating lighting designs that enhance environments, evoke emotions, and promote well-being. By collaborating closely with clients and leveraging our expertise in sourcing high-quality products, including imports from China, we create tailored atmospheres that align with each client's unique vision. Our commitment to excellence and creativity drives our mission to illuminate spaces with purpose and style. We are seeking a highly organized and versatile Hybrid Project Manager and Executive Assistant to join our team in Great Neck, NY. This pivotal role combines the strategic oversight of a Project Manager with the administrative and operational support of an Executive Assistant. You will lead the coordination and execution of both commercial and residential lighting projects while providing comprehensive support to our leadership team, ensuring seamless back-office operations and effective communication. This hybrid role requires exceptional organizational skills, strong leadership, and the ability to manage multiple priorities in a fast-paced, creative environment. It offers a unique opportunity to drive project success and contribute to the growth of an innovative company. Responsibilities Project Management

• Project Planning and Execution: Develop and manage project plans, timelines, and budgets for commercial and residential lighting projects, ensuring alignment with client expectations and company goals.
• Stakeholder Coordination: Act as the primary point of contact for clients, suppliers, and internal teams, facilitating clear communication and collaboration to meet project milestones.
• Resource Management: Oversee the sourcing and procurement of lighting products, including imports from China, ensuring quality, cost-effectiveness, and timely delivery.
• Risk Management: Identify potential project risks, develop mitigation strategies, and proactively resolve issues to keep projects on track.
• Progress Tracking and Reporting: Monitor project progress, track deliverables, and provide regular updates to leadership and clients, ensuring transparency and accountability.

Executive Assistant Duties

• Administrative Support: Provide comprehensive support to executives, including managing calendars, scheduling meetings, and handling correspondence to ensure efficient operations.
• Back Office Management: Oversee and maintain organized records, files, and documentation for both projects and general operations, ensuring streamlined workflows and easy access.
• Communication Coordination: Manage internal and external communications, including emails, phone calls, and client inquiries, ensuring timely and professional responses.
• Sample Management: Coordinate the ordering, tracking, and distribution of lighting samples to clients, ensuring timely delivery and follow-up to support project timelines.
• Booking and Travel Coordination: Arrange travel, accommodations, and bookings for executives and team members as needed, ensuring cost-effective and efficient arrangements.
• Office Organization: Maintain a well-organized co-working office environment, managing supplies, coordinating with the co-working space team, and ensuring a professional workspace.

Additional Responsibilities

• Cross-Functional Support: Bridge project management and administrative tasks by integrating project timelines with executive schedules, ensuring alignment across the organization.
• Ad Hoc Tasks: Handle additional responsibilities as needed, demonstrating flexibility and adaptability in a dynamic, creative company.

Qualifications

• Experience: Minimum of 3-5 years of experience in project management, executive assistance, or a hybrid role, preferably in a design, architecture, or project-based industry. Experience with lighting or construction projects is a plus.
• Project Management Skills: Proven ability to manage multiple projects simultaneously, with expertise in planning, budgeting, and risk management. Familiarity with project management methodologies (e.g., Agile, Waterfall) is preferred.
• Organizational Skills: Exceptional organizational and time-management skills, with a demonstrated ability to prioritize tasks and manage competing priorities in a fast-paced environment.
• Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with clients, suppliers, and team members at all levels.
• Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and project management tools (e.g., Trello, Asana, Monday.com, or similar). Experience with ERP or CRM systems is a plus.
• Adaptability: Ability to thrive in a dynamic, co-working office environment, balancing strategic project oversight with detailed administrative tasks.
• Attention to Detail: Meticulous attention to detail in managing records, communications, sample logistics, and project deliverables to ensure accuracy and efficiency.
• Leadership: Ability to lead cross-functional teams, influence stakeholders, and drive project outcomes while maintaining a supportive and collaborative approach.
• Industry Knowledge: Familiarity with the lighting, design, or construction industry is a plus but not required.
• Education: Bachelor's degree in business, project management, design, or a related field, or equivalent experience preferred.

Compensation The salary for this position is $75,000 per year. We offer a collaborative and creative work environment in a modern co-working space in Great Neck, NY, with opportunities for growth and professional development.