Project Facilitator - Hare Construction : Job Details

Hare Construction was founded under the belief that it would be the “Builder of All Ideas” for its customers and clients.With an established track record of being an innovative and highly rated commercial and residential construction company in Monterey, Napa, and the Bay Area, it is looking to expand its team to meet the growing needs of its dynamic customer base.The successful applicant for this position will have the opportunity to join a company who believes its employees are its greatest asset and where there is no limit on upward mobility within the company.We are looking for a candidate who shares these values and who will contribute to the company by embracing our collaborative and team-first culture.The Project Facilitator is responsible for essential project functions connecting the Field and the Office.The focus of this position is working with and through others, building and maintaining relationships, and working closely and accurately within established guidelines. There is a need for an effective communicator, someone who is able to stimulate and motivate others while being aware of and responsive to their needs and concerns. There will be many different people to meet and work with.A person in this position must be friendly and genuinely interested in the business, agenda, and needs of others, including the company, its management, the team, the company's customers, or all of the above. A faster-than-average pace will be the norm for this position.Detail work is a major focus of the job, and those details need to be handled quickly, correctly, and efficiently. This portion of the work will often focus on relationships with others; correct handling of details dealing with others is necessary to maintain and grow relationships.The job involves working withothers, following up carefully, closely, and cheerfully is required to ensure both correct work and maintenance of the relationships.In general, this is a position where guidelines, structure, and established policies must be followed closely, while working with and for others.

The position assists Project Managers with various project-related tasks, coordination of job activities and crew, and supporting Project Supervisors. They also support the Administration team with job-specific accounting and document management. The Project Facilitator contributes to the team and project success.

Responsibilities

• Communication and coordination of project tasks and relevant information with team members and external project participants
• Project scheduling and tracking cost
• Contract documentation and report management
• Job specific accounting

Job Duties (including but not limited to)

• Maintaining relationships with clients, subcontractors, vendors, and suppliers
• Resourcing and coordinating materials, supply take-offs, and orders
• Project documentation: job reports, meeting agendas, and weekly job updates
• Preparing and managing RFP's and RFI's
• Preparation of close-out documents and operations manuals
• Collect, review, and catalog receipts, invoices, and time cards
• Contract administration: preparation of contracts, sub-contracts, and change orders
• Assist with review/entry of vendor documents: insurance, agreements, and vetting
• Preparation of client billings and any documentation relating to project invoices, such as lien releases and back up

Requirements

• Ability to work well under compressed timelines and to multitask
• Proven experience in construction and/or in an administrative role
• Excellent written and verbal communication skills
• Team player, coachable
• Clerical skills (i.e. typing, filing, organization, etc.)
• Software knowledge (i.e.: ProCore, MS Office Suite, Adobe Acrobat, CAD, Bluebeam, SketchUp, Revit, PlanSwift)

What can Hare Construction do for you?

• Health, Dental, Eye, Chiropractor, and 401k Benefits
• Steady work
• Variety of jobs; residential and commercial, new builds and remodels, large and small projects
• Opportunity for growth and advancement

Compensation

• $25 -$38hr DOE