Project Coordinator - Pittsburgh, PA - VetJobs : Job Details

Project Coordinator

On behalf of VetJobs/MilitarySpouseJobs, thank you for your interest. We are assisting our partnering company, listed below, with this position. It is open to Veterans, Transitioning Military, National Guard Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow for next steps. In the department of Community Health Services and Rehabilitation Science, Doctor of Chiropractic Program, this position coordinates regular program activities and major events of the ENRICH Virtual Resource Center, supporting both University of Pittsburgh personnel and faculty and staff at multiple Complementary and Integrative Health (CIH) partnering institutions. The ENRICH program aims to build research capacity at CIH partnering institutions through virtual didactic training and continuous programmatic support. The Project Coordinator will be responsible for scheduling all program meetings, organizing an annual application and award cycle for pilot research grants, planning an annual Virtual Summit and other programmatic support.

Preferred Qualifications

Proficiency using Microsoft Word, Excel, Outlook, and Teams

Job Duties

Schedules all program meetings, including meetings among program directors, advisory committee members, and between Pitt program personnel and the clinician-scientists, research administrators, and research staff at CIH sites

Administers the annual ENRICH pilot research grant application process in years 2 - 5 of the program. Publicizes the pilot program opportunity to CIH sites. Receives and logs proposals and communicates with applicants to clarify instructions and requirements. Organizes the recruitment and assignment of reviewers and provides them with proposals and scoring rubrics. Keeps records of review meetings and sends notices to awardees

Organizes the agenda and materials for the ENRICH annual Virtual Summit meeting

Schedules mock study sections (scientific review). Solicits proposals and disseminates materials to reviewers

Assist the ENRICH Digital Media Specialist to update and maintain information on the Virtual CIH Collaboratory (e.g., event calendars)

Organizes files for individual development plans (IDPS) and all other trainee and program records

Provides information as requested to ENRICH program directors for inclusion in annual progress reports

Performs other duties as assigned in support of the ENRICH program aims

Job Summary

Serves in an administrative capacity and provides administrative support to the project manager and other team members. Assists with fiscal management and compliance with federal regulations and the contracts. Manages day-to-day office operations and interacts with key stakeholders.

Essential Functions

Serves in an administrative capacity and provides administrative support to the project manager and other members of the team.

• Assists with managing the budget and ensuring compliance with federal regulations; assists with overseeing contracts.
• Interacts with key stakeholders.
• Manages daily office operations (responding to and sending correspondence, notetaking, maintaining office calendars, scheduling meetings, processing orders), making reservations and travel arrangements, supporting the grant's social media presence, training and supervising temporary and/or student workers, and handling other tasks.

Physical Effort Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all. The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category

Full-time regular

Job Classification

Staff.Project Coordinator

Job Family

Administrative Support

Job Sub-Family

Program & Project Management

Campus

Pittsburgh

Minimum Education Level Required

High School Diploma/GED

Minimum Years of Experience Required

2

Work Schedule

Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement

Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range

TBD Based Upon Qualifications

Relocation Offered

No

Visa Sponsorship Provided

No

Background Check

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances

Not Applicable

Required Documents

Resume, Cover Letter

Optional Documents

Not Applicable