Project Coordinator - Actalent : Job Details

Project Coordinator

The Project Coordinator is responsible for managing the flagging, dispatch, and validation processes within our operations team. This role involves identifying and flagging anomalies or issues in data or service requests, coordinating the timely dispatch of resources or personnel, and validating task completion and compliance against set standards. This position is critical in maintaining operational efficiency, accuracy, and quality assurance.

Responsibilities

• Maintain the flagging portal using Smartsheet.
• Collaborate closely with flagging vendors to ensure timely invoicing.
• Assist with field support for flagging portals.
• Validate invoices provided by vendors.
• Handle law enforcement requests.
• Maintain vendor relationships by participating in monthly calls and assisting with their new employee onboarding.
• Review quarterly statements from vendors.
• Assist the internal AP department in navigating invoices.
• Work closely with the Project Management and Field teams to ensure all jobs are accurately created and dispatched through the appropriate platforms.

Essential Skills

• Administrative support experience.
• Experience in dispatching and validation processes.
• Proficiency in Smartsheet.
• Proficiency in MS Office, including Word, PowerPoint, and Excel.
• Strong organizational skills.
• Strong interpersonal skills.
• Strong written and verbal communication skills.
• Ability to prioritize and perform multiple tasks.

Additional Skills & Qualifications

• Associate's degree or equivalent combination of education, training, and experience.
• High levels of discretion and judgment in interpersonal and business matters.
• Resourceful team-player with the ability to work independently.
• Proven ability to handle confidential information with discretion.
• Client-focused and deadline-driven.

Work Environment

The work environment requires being in the office five days a week. Employees benefit from ESOP and bonuses, fostering a culture of ownership and reward.

Pay and Benefits

The pay range for this position is $24.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Granville, OH.

Application Deadline

This position is anticipated to close on Aug 17, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] for other accommodation options.