Project Coordinator - Career Group : Job Details

Our client, a well-established real estate development company, is seeking a highly organized and proactive Project/Office Coordinator to support their Central Coast operations. This position works closely with the Area Construction Manager and serves as a key liaison between field staff, consultants, city officials, and office teams. The ideal candidate thrives in a dynamic environment and enjoys balancing office coordination with project tracking and permitting responsibilities.

**Please note this is an on-site, temp-to-perm role based in Marina, CA. Pay will be $65k-$75k.**

Key Responsibilities:

• Coordinate submittals and approvals with city departments and consultants. • Track permits, plan changes, redlines, and approval deadlines.

• Maintain organized lot folders and ensure superintendents have updated documentation.

• Assist with purchase orders, contracts, invoices, and plan reviews.

• Oversee field support items like utility setup, rentals, and safety training.

• Act as the billing hub for Central Coast offices.

• Receive, review, and route invoices for approval.

• Communicate with vendors regarding billing inquiries and payment statuses.

• Collaborate with the Accounting Manager to maintain smooth processing.

• Serve as receptionist—answer calls, greet visitors, and manage daily office operations.

• Order supplies, coordinate office events, and maintain a professional, welcoming space.

• Liaise with building management and internal cultural committees.

• Decorate the office for holidays, water plants, and ensure communal areas are clean and functional.

• Support Notary duties (client will assist with certification if not already held).

Qualifications:

• 1–3 years of experience in construction office support, project coordination, or administrative roles.

• Excellent organizational skills with strong attention to detail.

• Proficient with Google Workspace, Microsoft 365, spreadsheets, and project management tools.

• Associate's degree or equivalent combination of education and experience preferred.

• Positive, team-oriented attitude with a “can-do” approach to problem-solving.

Please submit your resume for consideration.

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