Project Coordinator (Commercial Construction) - Aimic : Job Details

Job Title: Project Coordinator (Commercial Construction)

Position Overview

The Assistant Project Manager (APM) is an integral member of the project team, supporting the Project Manager in the planning, coordination, and execution of construction projects. This role ensures seamless communication, efficient document control, and timely completion of deliverables while maintaining quality and budget goals. The APM will assist with contract administration, change orders, procurement, project updates, safety, scheduling, and stakeholder coordination to successfully deliver projects on time and within budget.

Key Responsibilities

• Actively participate in project coordination and owner/contractor/architect/engineer meetings.
• Manage and organize project documentation, including drawings, addenda, bulletins, RFIs, submittals, meeting minutes, and safety records.
• Set up and maintain vendor contracts in PlanGrid and ensure accurate project records.
• Track and report project progress to the Project Manager and Superintendent on a daily basis.
• Submit, track, and maintain required permits for assigned projects.
• Prepare and distribute regular project status and profitability reports to the team.
• Draft and submit RFIs to the owner/design team in a timely and professional manner.
• Provide on-site support to field staff and travel to job sites as necessary.
• Assist in the development of project plans, budgets, and schedules.
• Act as a liaison between the Project Manager and project team, ensuring effective communication of updates, issues, and changes.
• Support material and equipment procurement to meet project needs.
• Perform additional duties as assigned by the Project Manager.

Expertise In

• Construction project coordination and documentation management
• Contract administration and change order processes
• Reading and interpreting construction drawings and specifications
• Procurement of materials and equipment
• Preparing and managing RFIs, submittals, and permits
• Tracking project schedules, budgets, and profitability metrics
• Stakeholder communication and relationship-building
• Supporting field teams with day-to-day project requirements

Qualifications

• Bachelor's degree in construction management or related field preferred (relevant experience considered in lieu of degree)
• Minimum 2 years of experience in the construction industry
• Understanding of construction means, methods, drawings, and specifications
• Proactive approach to assisting the Project Manager with accurate and timely deliverables
• Strong organizational and multitasking skills with keen attention to detail
• Excellent verbal and written communication skills
• Ability to collaborate effectively with internal teams and external stakeholders
• Sound judgment to escalate issues appropriately when needed
• Valid driver's license with active insurance

Benefits

• 100% Employer-Paid Health Insurance
• Employer-Paid Short- & Long-Term Disability Insurance
• Dental and Vision Insurance
• 401(k) with Employer Match
• Paid Time Off and Paid Holidays