Project Compliance & Operations Coordinator - E-Frontiers : Job Details

Job Title: Project Compliance & Operations Coordinator

Location: Midtown Manhattan

Position Summary:

We are seeking a detail-oriented and proactive Project Compliance & Operations Coordinator who will report directly to the Director of Operations to support our project teams in ensuring seamless contract administration, risk mitigation, and operational compliance across active projects. This role is critical in supporting field and office operations by managing essential project controls, insurance matters, safety compliance, and platform documentation through Procore.

Key Responsibilities:

Contract Review & Coordination

• Assist in the review of owner and subcontractor agreements for compliance with company standards.
• Track execution status, distribute executed contracts, and ensure all required documentation (COIs, bonds, exhibits) is collected.
• Coordinate between internal teams and subcontractors to clarify terms and confirm scope of alignment.

Insurance & Claim Management

• Maintain and monitor subcontractor insurance compliance (certificates, endorsements, renewals).
• Assist with reporting and tracking general liability, workers' compensation, and builder's risk claims.
• Coordinate with brokers and carriers to resolve active claims and ensure proper documentation.

Safety Violation Management

• Track and manage any safety violations issued by DOB, OSHA, or internal audits.
• Work with Safety Consultants and Project Superintendents to prepare responses, corrective actions, and appeals where necessary.
• Maintain violation logs and support resolution efforts to avoid repeat infractions.

Permit Tracking

• Maintain a centralized log of permits (work, AHV, sidewalk, etc.) for all active projects.
• Track expiration dates, inspections, and required filings.
• Liaise with expediters and project managers to ensure timely renewals or closeouts.

Document Management / Outsourcing

• Organize and maintain key project documents including closeouts, submittals, RFIs, and lien waivers.
• Coordinate with outsourced administrative support services for scanning, filing, and digital document management.
• Standardize naming conventions and ensure digital accessibility of all records.

Professional Qualifications & Experience:

• Bachelor's degree in Construction Management, Business Administration, Legal Studies, or related discipline.
• 3–5 years of experience in construction administration, project coordination, operations, or compliance.
• Familiarity with NYC DOB regulations, permitting, and safety requirements.
• Strong organizational and communication skills with attention to detail.
• Experience with Procore or similar construction management platforms (preferred).
• Ability to multitask across several active projects and work well in a fast-paced environment.