Project Administrator - Dagen : Job Details

Our Texas-based law firm client with offices in Houston, Dallas, and Austin is looking to add a Project Administrator with a legal focus to their team in Austin. This opportunity is on-site daily with excellent benefits.

Previous administrative support with a background in legal is preferred and excellent Word skills, specifically in formatting, is required. You will also be heavily engaged with clients, so professionalism is important.

RESPONSIBILITIES

•Direct client-facing interactions daily, including with experts in the fields of land development, engineering, operations of water, sewer, and drainage infrastructure, finance, etc.

•Attending (in-office and/or out-of-office) Board of Directors (“Board”) meetings and drafting minutes of the Board meetings (some local travel required; some meetings maybe held outside of normal business hours with morning or evening start times)

•Drafting agendas for Board meetings

•Substantive document drafting and processing, including: drafting Orders, Resolutions, and other documents for Board meetings; coordinating with Directors and other parties to obtain execution of documents; organizing and e-filing documents following Board meetings

•Researching, compiling, and analyzing information using internal resources

•Drafting professional correspondence

•Preparing and maintaining annual calendars of events, deadlines, and regulatory filings for multiple clients

•Monitoring compliance with contract terms

•Assisting with the sale of public bonds

•Assisting with elections held by the client

•Processing real estate matters on behalf of the client, including easements, deeds, annexations, exclusions, etc.

•Responding to (or coordinating responses from other consultants regarding) inquiries from Directors, residents, members of the public, consultants, and governmental agencies

•Accurate billing of time worked on client business on a daily basis

•Some industry and client networking

•Some administrative duties, including handling client mail, scanning, and copying

•Other duties as assigned

QUALIFICATIONS

•Bachelor's degree required

•5+ years of professional, client-facing work experience desired

•Strong oral and written communication skills with emphasis on grammar, spelling, writing, and proofreading skills

•Ability to meet deadlines with strict attention to detail

•Must work well with limited supervision

•Ability to work independently on multiple projects

•Must have strong client and customer service skills

•Ability to communicate with a variety of people

•Must be willing to attend in-office or out-of-office morning, afternoon, or evening meetings

•Must be comfortable speaking to a group in a Board meeting setting

•Preferred experience attending meetings and taking Minutes; not required

•Experience editing documents

REQUIREMENTS

•Sitting at desk and conference tables for extended periods of time

•Often traveling to meetings off site within the greater Houston/Austin area (specific to location of hire)

•Must have reliable transportation for travel to out-of-office meetings

Preferred background in English, Journalism, Legal Studies, Teaching, Project Management, or Public Administration