Project Administrator - Coastline Construction Group : Job Details

Project Administrator

Coastline Construction Group

San Diego, CA | Full-Time

About Coastline Construction Group

Coastline Construction Group is a premier residential general contractor specializing in high-end residential remodels, accessory dwelling units (ADUs), and custom homes. We pride ourselves on delivering exceptional craftsmanship and innovative construction solutions for discerning clients throughout San Diego.

Position Overview

We are seeking a detail-oriented Project Administrator to join our growing team. This role is perfect for someone who thrives in a fast-paced construction environment and is excited about leveraging technology and automation to streamline business processes. The ideal candidate will support our project teams from initial design through project completion while helping us implement cutting-edge tools and AI solutions.

Key ResponsibilitiesProject Management & Coordination

• Review construction documents and residential project plans
• Prepare detailed scopes of work and cost estimates using electronic takeoff software
• Create comprehensive client proposals and presentations
• Coordinate material selections with designers, clients, and suppliers
• Ensure timely material delivery to maintain production schedules
• Track and allocate client selection costs accurately to individual projects
• Coordinate with architects, structural engineers, and interior designers during design phases
• Facilitate smooth handoffs from design to production phases

Vendor & Subcontractor Management

• Solicit and manage bid requests from vendors and suppliers
• Maintain current vendor and subcontractor documentation, including insurance certificates and agreements
• Verify subcontractor licensing compliance and good standing
• Update and maintain accurate pricing databases for vendors and subcontractors
• Negotiate optimal pricing and terms with suppliers

Process Improvement & Technology Integration

• Collaborate with ownership to develop AI-powered cost estimating processes
• Document and optimize business processes across design, pre-construction, and production phases
• Implement automation tools to increase efficiency and accuracy
• Research and recommend new technologies to enhance operations

Project Administration

• Perform minor office administration tasks including mail processing and document management
• Coordinate with bookkeeping team for accurate cost categorization

Additional Responsibilities

• Support marketing initiatives as business needs require

Required Qualifications

• High school diploma required; Bachelor's degree in Construction Management, Business, or related field preferred
• 2-4 years of experience in construction administration or similar role
• Excellent time management and multitasking abilities with strong prioritization skills
• Exceptional attention to detail and problem-solving capabilities
• Outstanding written and verbal communication skills
• Proficiency in Excel or Google Sheets
• Comfortable using AI tools such as Google Gemini or ChatGPT
• Experience in residential construction cost estimating (remodels, custom homes, or ADUs)
• Proficiency with Bluebeam or similar construction software
• Ability to learn new technologies quickly and independently
• Must be able to reliably commute to our San Diego office location

Preferred Qualifications

• Experience with Google Workspace applications
• Experience with construction management platforms (JobTread, BuilderTrend, Co-Construct, or similar)
• Knowledge of Zapier, n8n, or other automation platforms
• Background in construction or related field

Physical Requirements

• Ability to sit at a computer for extended periods
• Occasionally lift up to 25 pounds
• Ability to perform office-based tasks with standard office equipment

What We Offer

• Competitive salary: $65,000 - $80,000 annually
• 401(k) with company matching
• Paid time off
• Monday through Friday schedule
• Opportunities for professional growth and advancement
• Collaborative work environment with cutting-edge technology
• Chance to work on high-quality, prestigious residential projects

Work Environment

This is an on-site position located at our San Diego office (8144 Miramar Road, San Diego, CA 92126). Candidates must be able to reliably commute to this location or be willing to relocate before starting work. Travel is local only and minimal.

Additional Information

• Background check required upon offer of employment

Growth Opportunities

We actively encourage innovation and process improvement. Candidates who successfully automate portions of their responsibilities and demonstrate initiative in implementing new technologies will have opportunities for advancement within our organization.

To Apply: Please submit your resume along with a brief cover letter highlighting your relevant experience and interest in construction technology.

Coastline Construction Group is an equal opportunity employer committed to creating an inclusive environment for all employees. We welcome applications from qualified candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.