Project Admin - Ultimate Staffing : Job Details

Position Overview

Ultimate Staffing Services is urgently seeking a skilled Construction Administrator to join a dynamic team in Redlands, CA. This full-time position is critical for ensuring construction projects are organized and proceed smoothly from inception to completion. The ideal candidate will be responsible for managing documentation, scheduling, communication, and compliance tasks, making this role integral to the project management team.

Important Requirement - Typing Speed of 60+ WPM

A typing speed of 60+ words per minute is required and will be tested. This skill is crucial for handling high-volume documentation and communication efficiently and accurately. Applicants must meet this requirement to be considered.

Key Responsibilities

• Manage project documents, including contracts, permits, RFIs, submittals, change orders, and meeting notes.
• Track deadlines and deliverables using project management tools.
• Schedule meetings, inspections, and site visits.
• Communicate effectively with contractors, vendors, clients, and internal teams.
• Review invoices and payment applications for accuracy.
• Assist with reports, presentations, and budget preparation.
• Ensure compliance with safety, legal, and environmental regulations.
• Maintain organized digital and physical filing systems.
• Support the procurement of materials and equipment.
• Provide general administrative support to the construction team.

Qualifications

• High school diploma or equivalent (Associate's or Bachelor's preferred).
• Typing speed of 60+ WPM is REQUIRED.
• 2+ years of experience in construction administration or a similar role.
• Familiarity with construction documents such as blueprints, specifications, and contracts.
• Proficient in Microsoft Office, including Word, Excel, and Outlook.
• Experience with Procore, Bluebeam, or similar software is a plus.
• Strong communication, organization, and problem-solving skills.
• Ability to work independently and thrive in a fast-paced environment.

Preferred Qualifications

• Experience with public works or large-scale commercial projects.
• Knowledge of local building codes and regulations.

Work Hours

Monday to Friday, 8:00 AM to 5:00 PM

Benefits

Benefits details will be discussed during the interview process.

Additional Details

Salary: $27 - $30 per hour, based on experience.

Location: Redlands, CA.

This role requires 0% travel time, ensuring that the candidate will be able to focus fully on onsite responsibilities.

Desired Skills and ExperienceURGENT HIRING: Construction Administrator - Redlands, CALocation: Redlands, CASchedule: Monday-Friday, 8:00 AM to 5:00 PMPay: $25-$30/hour (based on experience)Employment Type: Full-TimePosition OverviewWe are urgently hiring a Construction Administrator to support our project management team. This role is essential for keeping construction projects organized and on track from start to finish. You'll handle documentation, scheduling, communication, and compliance tasks.IMPORTANT REQUIREMENT - TYPING SPEED OF 60+ WPMTyping speed of 60+ words per minute is required.This skill is critical to the role and will be tested.You will be responsible for high-volume documentation and communication, so fast and accurate typing is essential.Please do not apply unless you meet this requirement.Key ResponsibilitiesManage project documents: contracts, permits, RFIs, submittals, change orders, meeting notesTrack deadlines and deliverables using project management toolsSchedule meetings, inspections, and site visitsCommunicate with contractors, vendors, clients, and internal teamsReview invoices and payment applications for accuracyAssist with reports, presentations, and budget preparationEnsure compliance with safety, legal, and environmental regulationsMaintain organized digital and physical filing systemsSupport procurement of materials and equipmentProvide general administrative support to the construction teamQualificationsHigh school diploma or equivalent (Associate's or Bachelor's preferred)Typing speed of 60+ WPM REQUIRED2+ years of experience in construction administration or similar roleFamiliarity with construction documents (blueprints, specs, contracts)Proficient in Microsoft Office (Word, Excel, Outlook)Experience with Procore, Bluebeam, or similar software is a plusStrong communication, organization, and problem-solving skillsAbility to work independently and in a fast-paced environmentPreferred QualificationsExperience with public works or large-scale commercial projectsKnowledge of local building codes and regulations

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.