Program Manager - Brigham and Women's Hospital : Job Details

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Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

The Program Manager (PM) for Research will perform a full range of functions for research staff, faculty and personnel, including managing the research fellowship program and student program for the MGB Department of Anesthesiology. This individual will partner with Human Resources (HR) and be the focal point for departmental researchers to address recruitment and staffing needs for their lab personnel, including research fellows, research support staff, and non-employee extended workers.

Key responsibilities in the MGB Department of Anesthesiology include:

- Responsible for overseeing the hiring process by posting for lab positions, providing job descriptions and salary level requirements, preparing new hire documentation and working closely with HR and benefits to complete the employment process.

- Manages the research fellow program by submitting credentialing appointments to the Professional Staff Office(s), ensures compliance of research fellows' PGY levels and secures adequate documentation along with orientation and benefits information, etc.

- Liaisons with HMS Office for Faculty Affairs in submitting new research appointment requests, renewals, promotions, and terminations

- Implements and manages the onboarding process for research personnel and extended workers (e.g. students, research collaborators), by providing guidelines for hiring managers, onboarding and new hire checklist and providing department contacts and policies as requested

- Assist in preparation of visa applications and renewals, as appropriate

- Serves as a manager support for employees and extended workers, coordinating annual career conferences, processing terminations, transfers and extensions, after ensuring visa requirements are met; Manage off boarding process for exiting research personnel

- Timekeeper for research personnel

- Provides manager support in processing cost transfers and salary redistributions

- Assists pre- and post-award grant administrators in the preparation and management of grant applications, materials, annual reporting, and closeout as needed

- Planning and logistics for convening research events (trainings/meetings, teleconferences, etc.), multidisciplinary activities and research forums

- Advises PIs and/or designee on administrative processes (e.g., travel reimbursements, purchase order requisitions, check requests, unallowable expenditures, etc.)

Job Summary

Summary

Responsible for managing all aspects of a program and corresponding projects. Implements initiatives that support alignment with organizational goals and strategic planning. Leads the communication and collaboration with stakeholders. Develops the program schedule, budget, and various program and project plan details. Analyzes data, prepares reports, and provides regular updates to program leadership. Identifies and escalates issues and risks and recommends solutions. Leads and provides guidance and support to other administrative team members.

Does this position require Patient Care? No

Essential Functions

-Leads program and project teams and coordinates and delegates cross-project initiatives.

-Conducts research, manages and analyzes data in systems, and develops reports and presentations to support programs.

-Identify potential risks, issues, and challenges associated with programs and develop mitigation strategies to minimize impact.

-Monitor program progress and proactively address deviations from plans, timelines, or budgets.

-Manages the program budget, ensuring responsible allocation of resources and adherence to financial guidelines.

-Other duties, as assigned

Qualifications

Education

Bachelor's Degree Related Field of Study required

Can this role accept experience in lieu of a degree?

Yes

Licenses and Credentials

Registered Nurse [RN - State License] - Generic - HR Only preferred Emergency Medical Technician - Paramedic [Massachusetts] - Massachusetts Office of Emergency Medical Services preferred

Experience

Program Management Experience 2-3 years required

Knowledge, Skills and Abilities

- Strong leadership and project management skills, with the ability to effectively coordinate and delegate tasks, manage timelines, and drive results.

- Excellent interpersonal and communication skills, with the ability to engage and collaborate with medical professionals, faculty, and staff at all levels.

Seniority level

• Seniority levelNot Applicable

Employment type

• Employment typeFull-time

Job function

• Job functionProject Management
• IndustriesResearch Services and Hospitals and Health Care

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