Program Coordinator - Columbia University : Job Details

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $66,500 - $75,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Reporting to the Director and Deputy Director of the Program in Climate Science, Awareness and Solutions, the incumbent will be responsible for supporting wide ranging functions for the research program in Climate Science, Awareness and Solutions at the Climate School. The incumbent will work closely with Director and Deputy Director of the Program, but also with the research scientists in supporting and possibly growing the program. The incumbent will provide comprehensive administrative support to the center, particularly in the areas of finance, procurement, human resources and event planning. Responsibilities will include participation in grant proposal and budget preparation, website support, and coordination and logistics planning for events, meetings, seminars, workshops and conferences. Additional responsibilities will include processing purchasing requests and requisitions; and assisting in travel arrangements for program staff, affiliates, and visiting faculty and fellows. Program Coordinator will assist with the grant management for sponsored projects, assist in the editing and submission of papers, articles, and reports. They will also assist with budget creation and monitoring for the program. The incumbent will assist in scheduling and overseeing meetings of the staff.

The Program Coordinator will support the fundraising capacity for the program. They will work closely with the Director of the Program in developing and submitting grant proposals to establish a funding base for the new program. A significant activity will be keeping funders informed of the group's publications and other progress.

Responsibilities

Administrative and Programmatic Support:

• The incumbent will provide comprehensive administrative support to the program, particularly in the areas of finance, procurement, human resources. Work with the research team to track expenses and budgets.

• Complete and track travel expense forms. When appropriate use university systems (DARTS, FFE and AP/CAR) to enter expenses directly.

• Take primary responsibility for keeping appropriate and accurate financial records. Processes invoices, check requests, wire transfers, travel and business expense reimbursements (TBER's), travel advances in the ARC system. They will be responsible for purchases such as computers, copying equipment, phones, including supplies, maintenance, and replacements and the necessary record keeping.

• Support programming including public outreach events, conferences, workshops, and guest speakers in addition to organizing meetings and lectures for the program; travel arrangements for staff and visitors.

Research Support:

• Provide technical support to Program scientists including the Director and Deputy Director in their research, data management, and publications.
• Assist in the editing and submission of papers, articles and reports.
• A special focus of the Program is to make research results and data available to the public. Thus, an important activity will be website development and use of social media to inform the public about the Program's accomplishments and conclusions.

Fundraising and Grant Management:

• Assist Program Director in proposal preparation and communications with funders, periodic communications as papers are published or significant accomplishments are completed and periodic summaries of activities.
• Ensure awards are received and implemented appropriately. Monitor and coordinate grants, ensure deadlines are adhered to.

All other duties as assigned.

Minimum Qualifications

• Bachelor's degree and/or equivalent related experience required and 2 - 4 years related experience.
• Excellent writing, interpersonal and communication skills necessary.
• Must be able to function independently and to exercise discretion and judgment in sensitive matters.
• Familiarity with fundraising concepts and proposal preparation and the ability to give clear and concise presentations is important.
• Must have excellent organizational skills and be detail oriented.
• Broad computer skills required, including word-processing, spreadsheets/databases, website development/management, and working knowledge of social media.

Preferred Qualifications

• Master's degree in an environmental field preferred.
• Good analytical and research skills preferred.
• Preference will be given to candidates who have work experience and/or a degree in a field related to climate science and experience with administrative work handling multiple tasks with deadlines.
• Experience with computers, data management, and proposal preparation is important, as is demonstrated writing ability.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.