Program Coordinator - Meharry Medical College : Job Details

Position Summary: Coordinates and manages offices activities and workflow processes to ensure smooth efficient operations within the department. Performs administrative support duties and makes work-related decisions in accordance with existing policies and procedures. Position may oversee the work activities of lower-level support personnel. Position may perform designated duties of immediate supervisor during periods of absence. Essential Functions (Duties and Responsibilities):

• Administers and coordinates department activities and office services as per the Dean's Office Standard Operating Procedures, including answering the phone and assisting with messages for inter-office staff and administrators.
• Plans, schedules and facilitates meetings of office staff, deans and faculty, and organizes the Office Calendar.
• Assists with managing the Dean's emails (responding, forwarding, filing, etc).
• Acts as liaison with other departments, faculty, staff, students and external organizations and responds to inquiries regarding departmental policies, procedures and functions.
• Annual reporting and data collection for School-related programs such as Oral Health Day, Adopt-a-Grandparent Day, Match Day, Senior Awards, etc.
• Responsible for the content maintenance of the School of Dentistry portion of the website by updating and maintaining accurate information on the MMC website, and management of social media communication for the School of Dentistry in conjunction with the Director of External Affairs and Marketing.
• Maintains emergency contacts for faculty and staff.
• Coordinates Accreditation Programs, assists with cataloguing accreditation data and maintains accreditation documents in a centralized area.
• Composes, formats and types correspondence using PC applications including word processing and spreadsheets.
• Updates the Dean's Dossier Notebook and CV as accomplishments occur, at least quarterly.
• Assists with recruitment by managing faculty hiring notifications on various websites and provides assistance to search firms by providing pertinent information
• Serves as a back-up to the Executive Associate for composing, formatting and typing correspondence, and assists with the completion of DEC and Dean's Team meetings.
• Performs other related duties as assigned.

• Comprehensive knowledge of institutional policies, procedures and organization structure.
• Demonstrated proficiency in various PC-based applications including word processing and spreadsheets.
• Demonstrated knowledge of various social media platforms and processes.
• Effective verbal and written communication skills. Strong composition and editing skills. Good organization and time management skills.
• Work knowledge of accounting principles and procedures including budgetary processes.
• Sufficient supervisory and training skills to work with assigned staff.
• Demonstrate interpersonal skills necessary to establish and maintain effective working relationships with internal and external contacts.

• A master's degree from an accredited college or university and a minimum of four (4) years of related experience is required, OR a bachelor's degree from an accredited college or university and a minimum of eight (8) years of related experience

• Usual office environment
• Manual dexterity Visual and auditory acuity
• Able to sit, stand or walk for extended periods of time