Program Coordinator - WMCHealth : Job Details

Program Coordinator

Company: NorthEast Provider Solutions Inc.

City/State: Valhalla, NY

Category: Allied Health Prof/Technical

Department: Neurology

Union: No

Position: Full Time

Hours: M-F

Shift: Day

Req #: 43371

Posted Date: Aug 01, 2025

Hiring Range: $31.68-$39.83

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External Applicant link ( Internal Applicant link

Job Details:

Job Summary:

The Program Coordinator is an advanced-level administrative coordinator who will be responsible for managing department & section accreditation projects as well as day-to-day operations and providing coordination and management of special projects in the department of Neurology.

Responsibilities:

• Manage a heavy calendar; scheduling all meetings and appointments (both electronic and paper calendars).

• Coordinate travel, which includes registrations, submission of abstracts, hotel, car and flight arrangements (both domestic and international).

• Monitor all expenses for grants, royalty accounts, retention funds, etc.

• Work independently on updating training grants tables as requested.

• Assist with grant application preparation and monitoring of funding received.

• Preparation of manuscripts for submission and uploading to applicable databases.

• Coordinate Editor duties for journals as needed: circulating new manuscripts to reviewers, obtaining reviews in a timely manner and contacting authors regarding decisions on manuscripts.

• Typing and management of all letters of reference and recommendations- ensuring all due dates are met.

• Maintain and renew all of Chiefs' memberships to societies and journal subscriptions.

• Maintain and update several databases such as Endnote.

• Maintain confidential files: including patient information.

• Prepare purchase orders and request payments for invoices related to publications and manuscript printing.

• Assist Chiefs with society memberships, preparation and distribution of posters and PowerPoint slides, typing introduction speeches, coordination of monthly dinners-ordering of food menu, table arrangements and ensuring guests have all pertinent information regarding the dinner, email correspondence with council members, board members and invitees.

• Assist with preparation of lectures, manuscripts, abstracts, editorial submissions, and PowerPoint presentations for various lectures.

• Perform other duties as assigned.

• Liaison with Practice offices and clinics.

• Assistance with the administration of the International Research Fellowship program.

• Assists Chiefs with onboarding medical students for research projects, as needed.

• General Department of Surgery administrative tasks as requested.

• Ability to attend monthly meetings, beginning at 7:00 am.

• Coordination of section meeting minutes.

• Ability to become an expert in the knowledge of these accreditation programs.

• Assistance with coordination of section meetings

• Assist with preparation and documentation of program requirements for section programs.

• Coordination of projects associated with department and section.

Qualifications/Requirements:

Experience:

Minimum of one year of healthcare program coordination or administrative/clerical experience required.

Education:

Bachelor's degree from an accredited institution required. Or an equivalent combination of experience and education may be substituted for degree requirements.

Licenses / Certifications:

Other:

Advanced Office, Excel and PowerPoint are a must for this position. The ability to multitask and take initiative is a must. Excellent written and oral communications skills, including an eye for detail and command of language and grammar. You should exude professionalism and a positive attitude at all times and be adaptable in a rapidly changing work environment with competing priorities. Prior medical field experience in an academic hospital preferred

About Us:

NorthEast Provider Solutions Inc.

Benefits:

We offer a comprehensive compensation and benefits package that includes:

• Health Insurance

• Dental

• Vision

• Retirement Savings Plan

• Flexible Savings Account

• Paid Time Off

• Holidays

• Tuition Reimbursement

Apply Now

External Applicant link ( Internal Applicant link

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