Program Coordinator - Arizona State University : Job Details

Department Statement: The School of Transborder Studies promotes academic excellence and social change by developing cutting-edge interdisciplinary knowledge regarding the populations of the U.S.-Mexico borderlands and beyond. Our aim is to affect social change by developing and nurturing integrated transborder scholarship and teaching, leading to more prosperous and sustainable transborder communities. We strive to affect transborder policy and social practice to promote individual, group, and regional prosperity in a globalized world. Visit to learn more about the School of Transborder Studies. Apply before 11:59 PM Arizona time the day before the posted End Date. Job Profile: Administrative Operations Specialist 2 Job Family: Administrative Operations Time Type: Full time Max Pay - Depends on experience: $52,000.00 USD Annual Job Description: The College Assistant Migrant Program (CAMP) in the School of Transborder Studies is seeking a Program Coordinator to assist the Principal Investigator and Project Director to meet the budgetary, personnel, and organizational needs and objectives of the Project and to coordinate Project activities to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications. The CAMP Project is a federally-funded college access and retention program for the children of Arizona's migrant seasonal farmworkers (MSFW). The activities of the project include: outreach and recruitment; FAFSA, college, and scholarship application assistance; financial awards, financial literacy workshops, and financial aid counseling; Bienvenida orientation program; academic advising, tutoring, educational programming; peer coaching, cultural activities, academic mentoring, internship and community service placements, leadership training, and family engagement activities. Successful individuals in this position have excellent bilingual (English/Spanish) communication and customer service skills - both oral and written as well as a strong background in program management. They have the ability to plan, organize, and implement to successful completion complex, multi-pronged initiatives. Other characteristics that provide the framework for success are knowledge of budget management methods and techniques, sensitivity to characteristics and needs of low-income, first-generation, under-represented, and/or MSFW students, and a passion about MSFW student success. This is a student-facing position with an In-person schedule 8:00 a.m. - 5:00 p.m. Monday - Friday; evenings and weekends will be required occasionally. Work location is primarily at the ASU Tempe Campus, with travel to off campus/ out of state events and other ASU campuses as needed. Essential Duties:

• Oversee all participant and project records; maintain databases and record keeping/filing systems to ensure compliance with grant regulations.
• Assesses student financial needs and oversees award processes.
• Execute necessary travel arrangements, reservations and itineraries for ASU CAMP; determines and prepares background materials needed.
• Monitors or oversees the monitoring of a variety of account expenditures, maintains and reconciliation for various accounts, advises and/or determines which expenditures are within the budget guide management of irregularities and proceeds with corrective action.
• Manages the processing of travel reimbursements, purchase of supplies, services, and equipment and other purchasing documents in accordance with established procurement and financial policies.
• Coordinates the processing of personnel hiring, and maintains personnel files consistent with University policies and practices.
• Participate and assist Project Director in preparation of periodic reports, financial statements and records on project activities, progress, status or other special reports for management or outside agencies including the Annual Performance Report to the U.S. Department of Education.
• Assists Project Director in coordinating project activities with inter-related activities of other programs, units or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications.
• Consult with and advise staff, students and others to provide technical advice, problem solving assistance, answers to questions about project goals, procedures, services and policy interpretation; referrals to appropriate project staff.
• Coordinate logistics, scheduling, participant communications, and post-event activities for workshops, meetings, events or symposiums.
• Meet regularly with ASU CAMP director and staff; participate in on-going planning and evaluation activities.
• Interact and maintain liaison with students, faculty, staff and outside/community agencies in facilitating project objectives.
• Periodically represent ASU CAMP Scholars Project at community and educational events as necessary.
• Perform other duties as assigned that support the goals of the project.

Desired Qualifications:

• Graduate degree in relevant field, graduate-level coursework, or at least 3 years of experience working with underrepresented and/or first-generation students.
• Experience with and/or sensitivity to characteristics and needs of MSFW and their rural communities.
• Knowledge of ASU academic structure and organization, degree programs and graduation requirements.
• Demonstrated student service orientation including experience in interpreting student needs and determining when referral to other resources is needed.
• Demonstrated knowledge of principles, practices, procedures and methods of evidence-based retention strategies.
• Experience in designing presentation materials and giving oral presentations in group settings.
• Skill in organizing work of self, coordinating activities and establishing priorities.
• Skill in establishing and maintaining effective working relationships.
• Skill in effective bilingual (English/Spanish) communication, both verbal and written.

Working Environment:

• Activities are generally performed in a regular, climate-controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
• Visual acuity and manual dexterity associated with daily use of desktop computer, bending, stooping, reaching and lifting to 20 pounds.
• Ability to clearly communicate verbally, read, and write, in English and Spanish, to perform essential duties.
• Regular use of standard office equipment including but not limited to computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
• Ability to work effectively within a complex structured team.
• Works under the direction of the Project Director.

Minimum Qualifications: Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved. Driving Requirement: This position may require driving. Employee must possess a valid US Driver's license of the appropriate class and required endorsements throughout employment. Location: Campus: Tempe Funding: Grant Funded Instructions to Apply Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO: To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission. Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position. Need help finding the right job? We can recommend jobs specifically for you! Create a custom Job Alert by selecting criteria that suit your career interests. ASU Statement Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law. Notice of Availability of the ASU Annual Security and Fire Safety Report In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at 480-###-####. Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit Employment Verification Statement ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. Background Check Statement ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check. Fingerprint Check Statement This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.