Program Associate II - ESE Early On - Detroit Public Schools Community District : Job Details

Job Description Job Title Position Title: Program Associate II - ESE Early On Location: EIDC Salary: $49,420 - $78,982 Reports to: Exceptional Student Education Lead Administrator or Early Intervention Bargaining Unit: OSAS Benefits Eligible: Yes Telecommuting Eligibility: Eligible for telecommuting up to 20% (one day per week) In accordance with the Agreement between the Organization of School Administrators and Supervisors (OSAS) and the Board of Education of the School District of the City of Detroit, the following vacancy is announced. Position Summary: We are looking for a highly analytical and detail-oriented Program Associate II to join our Early Intervention team. Working in close collaboration with Early Intervention Part C and Part B staff, as well as other departments across the district, the Early Intervention Program Associate II works to develop implementations of processes and procedures to assist with the needs of our Early Intervention referral system. As a significant member of the Early Intervention team, the Program Associate II will be responsible for actively monitoring student intake referrals and development systems to maintain the accuracy of the referral process for compliance with federal, state, county and district mandates. The ESE Program Associate II builds and cultivates relationships with a wide variety of internal and external stakeholders. Performs administrative and technical support functions such as support for operations and data reporting and analysis. The ESE Program Associate II is responsible for supporting significant cross-functional initiatives in a diverse and multi-level organizational setting and contributes to the efficient operations of the work unit. This position requires an individual with extensive experience in special education data management, student information systems, and regulatory compliance while demonstrating exceptional analytical skills and maintaining the highest standards of student data privacy and security. Minimum Qualifications:

• High School Diploma or GED Certificate required (must provide evidence)

• Minimum of three (3) years of clerical/administrative experience

• Comprehensive knowledge of the Michigan Administrative Rules for Special Education (MARSE), including their application to the development, implementation, and monitoring of ESE programs, services, procedures, and processes

• Excellent verbal and written communication skills

• Proficient in basic computer operations and web-based systems

• Demonstrated leadership skills in prior professional roles

• Experience working in urban school systems strongly preferred

Preferred Qualifications:

• Minimum of three (3) years employment within special education or related area

• Minimum of (3) years working in Early Childhood- 12th grade management experience

Essential Functions:

• Experienced in data security, pupil accounting, and student information systems

• Proficient in Microsoft Office Suite (Excel, Word) and statistical analysis software

• Skilled in managing student information and Medicaid billing databases

• Strong database management and web-based navigation skills

• Exceptional attention to detail with a commitment to accuracy

• Excellent written, verbal, and professional communication skills

• Strong critical thinking, problem-solving, and time management abilities

• Proven ability to lead teams, manage multiple complex projects, and work independently

• Effective collaborator with cross-functional teams and diverse stakeholders

• Highly organized, adaptable, and able to thrive in fast-paced environments

• Quick learner with a proactive mindset and accountability for outcomes

• Committed to confidentiality, integrity, and relationship-building

• Customer-focused with strong interpersonal skills

• Skilled in behavior management and collaboration with professionals and families

• Communicate with varies stakeholders within and outside the District to process referrals.

• Monitor referral process and related meetings to ensure compliance with federal, state, and district mandates, documenting findings to adhere to regulations for timeliness, follow up and to ensure schools adherence to regulations.

• Generate weekly, monthly, and quarterly compliance reports for District and ESE leadership to ensure referrals are processed timely

• Review and analyze IFSP/IEP data to determine trends and provide recommendations for District processes serving students with disabilities and their families

• Develop and deliver professional development opportunities through virtual, in-person, and blended learning modules based on data trends and staff needs

• Provide individual support and technical assistance to EI/EO teachers and ancillary staff at building and Central Office levels

• Maintain accurate incoming and outgoing student files, departmental calendars, and assessment protocols in compliance with district, state, and federal requirements

• Facilitate processing of purchasing requisitions and assist with logistical resources for meetings, workshops, and conferences

• Perform complex administrative and technical tasks of a confidential nature and other duties as assigned by the ESE Administrator

Security Clearance: Internal Applicants If you are a current Detroit Public Schools Community District employee, you do not have to submit a new security clearance, unless your new role requires a different type of criminal background check. External Applicants In alignment with Michigan law, if you are hired to fill a position, you will be required to submit to a Detroit Public Schools Community District criminal background check. Information regarding required background checks will be shared at the point of hiring. Method of Application: Applicants must apply through the online application system. Only applications submitted through the online application system will be considered for any posted position and all applications require a resume to be considered. Successful candidates are required to submit official transcript(s) at point of offer to hire. Teaching service outside of the Detroit Public Schools Community District must be verified by the applicant's prior employer(s) prior to hire. It is the applicant's responsibility to provide all documentation (including copies) as requested. Applicants requesting assistance during the application process should contact the Office of Human Resources via email at [email protected] or phone at (313) ###-####. DPSCD does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, Contact the Civil Rights Coordinator for more information at (313) ###-#### or detroitk12.org/compliance.