Program Assistant - Rutgers University : Job Details

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Join to apply for the Program Assistant role at Rutgers University

Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Assistant for the department of Medicine at the Robert Wood Johnson Medical School. The Program Assistant position assists in oversight of all Department of Medicine educational programs, with a focus on subspecialty fellowships. The individual will serve as a liaison between the fellowship programs at Rutgers Robert Wood Johnson Medical School; internal GME and affiliate training sites; and external accreditation bodies (i.e., AMA , ECFMG , AAMC , ACGME , ABIM , and specialty societies). The ideal candidate will demonstrate initiative, be willing to take direction, support the larger team, and contribute to the growth of the Department of Medicines educational mission. Among the key duties of this position are the following: Under supervision, deliver the needs of various accreditation bodies, including, but not limited to, ACGME , ABIM , ECFMG , AAMC , NRMP and the New Jersey State Board of Medical Examiners. Complete annual mandated surveys for ACGME and FREIDA . Accurately track all needed documents for maintenance of programmatic accreditation, including preparation for all ACGME site visits, electronic submission of milestones provided by each program director, etc. Serve as the liaison between our training programs and the internal GME office. Maintain accurate and regularly updated databases for the programs and the fellows. This includes preparation of all needed fellow information lists, including master data list, contact information, questionnaires/forms, and attendance tracking at events. Coordinate fellows involvement and participation in Residency/Fellowship Research Day, Quality Improvement programs, Art and Business of Medicine Conferences, Medical Grand Rounds, and other departmental and divisional special events. Arrange for conference travel advances and reimbursement for fellows, with budgetary tracking. Coordinate logistics needed for the fellowships, such as computer training, purchasing of lab coats, housing opportunity list, beepers, the incoming fellows orientation, etc.

Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Assistant for the department of Medicine at the Robert Wood Johnson Medical School. The Program Assistant position assists in oversight of all Department of Medicine educational programs, with a focus on subspecialty fellowships. The individual will serve as a liaison between the fellowship programs at Rutgers Robert Wood Johnson Medical School; internal GME and affiliate training sites; and external accreditation bodies (i.e., AMA , ECFMG , AAMC , ACGME , ABIM , and specialty societies). The ideal candidate will demonstrate initiative, be willing to take direction, support the larger team, and contribute to the growth of the Department of Medicines educational mission. Among the key duties of this position are the following: Under supervision, deliver the needs of various accreditation bodies, including, but not limited to, ACGME , ABIM , ECFMG , AAMC , NRMP and the New Jersey State Board of Medical Examiners. Complete annual mandated surveys for ACGME and FREIDA . Accurately track all needed documents for maintenance of programmatic accreditation, including preparation for all ACGME site visits, electronic submission of milestones provided by each program director, etc. Serve as the liaison between our training programs and the internal GME office. Maintain accurate and regularly updated databases for the programs and the fellows. This includes preparation of all needed fellow information lists, including master data list, contact information, questionnaires/forms, and attendance tracking at events. Coordinate fellows involvement and participation in Residency/Fellowship Research Day, Quality Improvement programs, Art and Business of Medicine Conferences, Medical Grand Rounds, and other departmental and divisional special events. Arrange for conference travel advances and reimbursement for fellows, with budgetary tracking. Coordinate logistics needed for the fellowships, such as computer training, purchasing of lab coats, housing opportunity list, beepers, the incoming fellows orientation, etc. Overview New Jerseys academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers UniversityNew Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Seniority level

• Seniority level Entry level

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Higher Education

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