Program Assistant I - State of Colorado : Job Details

Program Assistant I

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Program Assistant I

Salary

$53,400.00 - $58,740.00 Annually

Location

Denver Metro, CO

Job Type

Full Time

Job Number

FAA00707-08/25/25

Department

Department of Public Health & Environment

Division

Division of Disease Control and Public Health Response

Opening Date

08/26/2025

Closing Date

9/11/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

4300 Cherry Creek Drive South, Denver, CO 80246

Department Contact Information

[email protected]

How To Apply

Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

This position is open to current residents of Colorado.

This position is an Hybrid position.

This is a term-limited position. Funding cannot be guaranteed beyond December 21, 2026. The incumbent in this position must be willing and able to resign on this date or when funds run out, whichever comes first.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical conditions related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

TheColorado Department of Public Health and Environment (CDPHE)serves Coloradans by providing high-quality, and cost-effective public health and environmental protection services that promote healthy people in healthy places. Staff members focus on evidence-based best practices in the public health and environmental fields and play a critical role in educating people in Colorado so they can make informed choices. In addition to maintaining and enhancing our core programs, the Department continues to identify and respond to emerging issues affecting Colorado's public and environmental health.

Be BOLD.....Make a REAL difference . . . and join us in serving our communities advancing Colorado's health and protecting the places we live, work, learn, and play, to create a healthy and sustainable Colorado where current and future generations thrive.

Our mission … is to advance Colorado's health and protect the places we live, work, learn, and play.

Our vision … is to create a healthy and sustainable Colorado where current and future generations thrive.

In addition to free parking, access to RTD bus lines, Cherry Creek bike path and flexible working arrangements, click the link below to review additional benefits and perks!!!

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to:

The referral list generated by this position announcement may be used to fill multiple position vacancies and may be extended.

Description of Job

The Division of Disease Control and Public Health Response (DCPHR) is the department's lead surveillance, planning and response arm for public events including communicable disease outbreaks and epidemics, pandemics, bioterrorism, and other public health and mass casualty events and disasters. The division includes the Office of Emergency Preparedness and Response; State Public Health Laboratory ; Health Equity Branch, Communicable Disease Branch; Immunization Branch; Public Health Informatics , Reporting, and Refugee Branch ; and Operations Branch . The Division exists to ensure that the Department has the ability to effectively prepare for, monitor, detect, diagnose, investigate, and nimbly respond to all types of conditions, events and disasters that impact the public's health.

The Work Unit:

The Disease Control and Public Health Response (DCPHR) Division leads the planning, prevention, detection, testing, data management, analysis, investigation, mitigation, preparedness, and response to communicable diseases. DCPHR's Health Equity Branch exists to expand and promote equitable access to opportunities and resources that impact an individual's or community's health and right to be free from communicable diseases and their health effects. The Branch partners with community-based organizations, healthcare entities and local public health agencies in Colorado by promoting health equity and implementing strategies tailored to address the varying complex causes of health disparities that often stem from structural racism or the historical disenfranchisement and discrimination of marginalized groups, including racial and ethnic minorities, low-income populations, and members of the LGBTQ community. The Branch works collaboratively to set strategic priorities; collect and disseminate data; identify and implement effective strategies; and align resources within the division and across the department and other state agencies.

What you will be doing:

This position is responsible for contacting community partners and stakeholders, scheduling program meetings, tracking and recording meeting and events notes and is a primary contact to receive, distribute, and reply to general program inquiries via phone or email; aid with the tracking of training for staff; analyze program issues and issue reports of potential solutions; and aid in the overall function of the office environment of the program.. This position is responsible for creating and maintaining communication materials, spreadsheets, documentation, and databases for information management and sharing with internal and external partners, stakeholders, and Health Equity leadership. This position is responsible for program materials management and ordering things like business cards and badges. Manages the Branch emergency contact list, and tracks flextime and flexplace agreements for the Branch.This position will aid with contract monitoring work, grant writing, and aid with stakeholder engagement through various aspects of rulemaking processes, committee meetings, and working groups. Position analyzes and interprets existing business processes and guides staff on proper procedures, develops new processes where none exist or could be improved and manages special projects in coordination with units within the Health Equity Branch.

Health Equity Branch Program Support

• The position provides program support for the Community Action and Engagement Program

• Performs administrative duties to assist the program leadership to include:

• meeting and event coordination

• interview scheduling

• meeting recording and minutes

• writing and editing documents

• preparing communications, such as memos, emails and reports

• writing and editing documents including letters and instructional documents

• This position arranges, tracks, records, and monitors meetings with the health equity branch and community partners.

Office Management

• Provides skilled support to the Health Equity Branch. Position is the point of contact for the unit for phone calls and emails and provides information or triage and transfer as appropriate. Provides technical assistance and support for staff. Provides technical assistance and support for Branch staff including maintaining the staff emergency contact list and the Branch flextime/flexplace agreements and schedules. Schedules meetings, assists with travel arrangements including submission of proper approval documents, and makes logistical arrangements for advisory or community stakeholder meetings. On an ongoing basis, unique funding or program needs necessitate participation or leadership in a limited, specialized project.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H4R1XXPROGRAM ASSISTANT I (

MINIMUM QUALIFICATIONS:

Experience Only:

Four (4) years of relevant experience* in a professional program support/administrative services role or other experience* in an occupation related to this position

OR

Education and Experience:

A combination of related education** in business, public health, communications or a field of study closely related to the assigned position and/or relevant experience* in a professional program support/administrative services role or other work in an occupation related to this position equal to four (4) years

*This experience must be substantiated within the Work Experience section of your application. See Resume will not be accepted. In addition, part-time work will be prorated.

**A copy of your transcripts must be submitted at the time of application. Unofficial transcripts are acceptable. Late transcripts will not be accepted.

Preferred Qualifications and Essential Competencies:

Relevant years of State service contribute to a candidate's position-related knowledge, skill, ability, behavior or other posted competency should be considered as a preferred qualification and given weight under the process.

• Bachelors degree preferred.

• Experience in public health or healthcare.

• Experience managing an administrative office.

• Experience in Microsoft Office and Google Suite.

• Experience creating communication materials.

• Excellent customer service skills.

• Ability to develop and maintain effective working relationships with others.

• Ability to present ideas accurately, effectively, and concisely, both verbally and in writing.

CONDITIONS OF EMPLOYMENT:

Must be willing to:

• Pursuant to CDPHE policy, a background check is required for all positions at CDPHE

• Must be available in the event of an emergency, (e.g., bio-terrorist attack, chemical attack, disease outbreak or all hazards) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.

• Must be available in the event of the activation of the Continuity of Operations Plan (COOP) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.

• Hybrid position

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at [email protected] within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

Supplemental Information

A complete application packet must include:

• A completed State of Colorado application.

• If using education to qualify, a copy of your college/university transcripts. Transcripts must be attached to your colorado.gov/jobs application.

• If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.

The Selection Process:

• All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify ( , including your rights and responsibilities.

ADAAA Accommodations:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Daniel Mckenna at [email protected] or call 303-###-####.

Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-###-#### Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first- ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt to upload (attach) it.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the Print icon.

01

CDPHE-A pre-employment background check will be conducted as part of the selection process. As a condition of employment, are you willing and able to submit to a background check if offered the position?

• Yes

• No

02

CDPHE-This is a term-limited position and employment cannot be guaranteed beyond 12/31/2026. Employees who are in term-limited positions are eligible to apply for other positions within the state personnel system, including transfer opportunities. As a condition of employment, are you willing and able to agree to resign on12/31/2026?

• Yes

• No

03

CDPHE--This position requires Critical Status: As condition of employment, candidates must be willing to be available in the event of an emergency, (e.g., bio-terrorist attack, chemical attack, disease outbreak or all hazards) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place. Are you willing and able to comply with this requirement?

• Yes

• No

04

CDPHE--COOP: This position requires Critical Status as condition of employment, candidates must be willing to be available in the event of the activation of the Continuity of Operations Plan (COOP) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place. Are you willing and able to comply with this requirement?

• Yes

• No

05

Applicants for State of Colorado classified positions must be current residents of Colorado. Are you a current resident of the State of Colorado who can provide proof of Colorado residency?

• Yes

• No

06

CDPHE: This position requires educational transcripts be submitted if you are using education to meet the minimum qualifications for this position or using education for the substitution of education for some experience. If you are using education to meet the minimum qualifications or substitution for this position, a copy of your unofficial (or official) transcript noting degree type and date conferred/awarded is required by the application deadline. You must attach this transcript to your application electronically. Late transcripts will not be considered.

• Yes, I have attached my transcripts.

• No, I am not using college work to meet minimum qualifications.

07

Describe your experience in public health and/or healthcare.

08

What is your experience in managing an office?

09

What do you believe are excellent customer service skills?

10

What is your level of expertise in Microsoft Office and Google Suites?

11

Describe your experience with health equity through lived or professional experience.

Required Question

Employer

State of Colorado

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