Program Assistant, ASM Health Unit - AMERICAN SOCIETY FOR MICROBIOLOGY : Job Details

The Program Assistant will provide vital logistical, communications, and administrative support to ASM Health's program initiatives. This entry-level position will work closely with the Program Officer and Director to ensure that activities run smoothly, and timelines are met across high-profile, multi-stakeholder projects.Accountabilities (are the critical activities and results the position is held accountable to produce)

• Coordination & Communication
• Project Management
• Administrative Support
• Program Management

Essential Functions (defines the critical end results expected of the jobholder related to the accountabilities above)

• Coordinate meetings for virtual and in-person logistics for meetings, webinars, and working group events.
• Schedule internal and external stakeholder meetings and manage team calendars.
• Prepare meeting agendas, take detailed notes, and track follow-up tasks.
• Maintain shared documents, project timelines, and status trackers.
• Assist in compiling presentations, newsletters, and email communications.
• Support survey distribution and feedback collection from scientific advisors and partners.
• Track project milestones and help organize data for reports and dashboards.
• Support the day-to-day operations of ASM Health programs and assist with special projects as needed.
• This position description should not be construed to contain every function/responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other functions as assigned.

Technical Competencies (are applied or practical knowledge and skills needed for effective technical performance)

• Ability to prioritize tasks and manage competing priorities
• Strong attention to detail
• Highly organized
• Ability to work and communicate effectively with all levels of volunteers and staff
• Ability to work with required technology, software, or web-based platforms
• Proficient in Microsoft Office Suite

Behavioral Competencies (are observable behaviors and skills that matter most for success)

• Instills Trust (Respect/Honor) – Gaining the confidence and trust of others through honesty, integrity, and authenticity
• Communicates Effectively – Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences
• Drives Results – Consistently achieving results, even under tough circumstances
• Optimizes Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement
• Ensures Accountability – Holding self and others accountable to meet commitments
• Self-Development – Actively seeking new ways to grow and be challenged using both formal and informal development channels
• Values Differences – Recognizing the value that different perspectives and cultures bring to an organization
• Decision Quality - Making good and timely decisions that keep the organization moving forward

Physical DemandsThis is largely a sedentary role and may sit or use PC for long periods of time. Bending, reaching or stooping may be necessary for use of filing cabinets or other office cabinets or office machines. This job operates in a professional office environment. This role routinely uses standard office equipment such as computer, phones, copiers, filing cabinets and fax machines.Required Education And ExperienceBachelor's degree biology, health sciences or related field preferred.