Procurement Specialist - City of Altamonte Springs, FL : Job Details

Salary : $45,704.00 - $52,560.00 Annually Location : Altamonte Springs, FL Job Type: Full Time Job Number: 202500105 Department: Finance Division: Procurement Opening Date: 07/25/2025 FLSA: Non-Exempt Position Function Performs advanced technical and professional procurement work and is responsible for all aspects of the procurement cycle, from initiation to contract closeout, for a variety of commodities and for professional, non-professional and construction related services for the City. Establishes and maintains effective communication, both verbal and written, with vendors and City employees. Employees in this class perform purchasing related work of more than average difficulty requiring reasonable initiative and independent judgment under the supervision of the Chief Procurement Officer. Tasks/Duties

• Manage, administer, develop, post, tabulate, and evaluate semi-formal and formal competitive solicitations for general purchases of commodities including professional and non-professional services.
• Manage, administer, and develop purchasing contracts, contract amendments, and contract renewals for purchase and non-purchase contracts. Provide guidance to department staff to ensure the timely procurement of goods and services.
• Manage the day-to-day operations of the city-wide purchasing card program to include: card management with issuing bank; participate in reviews, and recommended process improvements; review monthly p-card statements for compliance; and provide training to all cardholders.
• Review and evaluate, for accuracy requisitions submitted by City user departments; provide technical assistance to user departmental personnel regarding their requirements and available competition methods and other options; and recommend alterations to reduce cost, improve quality, and/or facilitate delivery. Process requisition as directed by Chief Procurement Officer and execute purchase orders in accordance with Procurement policies and procedures. Follow up on all purchases and monitor open purchase orders.
• Assist the Procurement Division in administering all activities and procedures associated with the acquisition of all City commodities and services.
• Manage, analyze, and process single/sole source requests and emergency purchase orders.
• Manage and maintain/update the vendor master file for the Finance Department vendors. Develop reliable suppliers by thorough evaluation of their service and performance. Monitor performance and actions of suppliers, act as liaison between user department and vendor, and discuss problems related to City's various procurement transactions. Corresponds with vendors on all aspects of the business relationship related to procurement transactions.
• Develop and prepare purchasing reports (word processing and spreadsheet programs). Process information into the Purchasing/Inventory application(s).
• Maintain purchasing records. Act as Records Custodian and assure proper retention and annual disposition of procurements in accordance with Florida Sunshine Law.
• Ability to prepare and/or review bid documents and responses for compliance with policies, procedures, conditions and regulations.
• Knowledge of laws and regulations governing public procurement activities and expenditure of public funds.

• Completion of the required trainings as specified within the City's Comprehensive Emergency Management Plan.

• In the event of an emergency, all employees are considered essential and may be required to perform duties outside of their normal job description.
• Drive to and from various City sites. Perform additional duties as assigned. Be available for emergency call-outs.

Qualifications MINIMUM QUALIFICATIONS:

• Procurement Specialist I: One (1) year of procurement related experience with knowledge in either supplies or services.
• Procurement Specialist II: Same as Procurement Specialist I, however, three (3) years of governmental procurement experience and proficiency in the acquisition of supplies and services.
• Procurement Specialist III: Same as Procurement Specialist II, however, five (5) years of governmental procurement experience with proficiency in the acquisition of professional and construction related services.
• Proficiency in the use of Microsoft Office Suite applications such as Word, Excel, and Outlook in addition to internet searches.

PREFERABLE QUALIFICATIONS:

• Experience in public and/or governmental procurement.
• Associate's Degree or higher in a Business-related field
• Experience with Tyler Technologies financial applications and e-Procurement platforms
• Willingness to adopt AI and emerging technologies.

Supplemental Information Applicants will be required to complete a Disclosure & Authorization Regarding Background Investigation, a Confidentiality Agreement and a criminal background screening. Driving history for the past three (3) years must reflect no violations of a driving related felony offense, or driving under the influence (DUI) which includes both drugs and alcohol, reckless driving, or hit and run involving an occupied vehicle or attended property, or an accumulation of traffic violations, plus three (3) points for each attendance at driving school (regardless of whether points were assessed against the license) where the penalty points do not exceed twelve (12). Your Service Earns Our Support. We proudly offer additional benefits to our veterans at no cost to help you access and navigate VA benefits and more. Join a team that values you and your service! The City of Altamonte Springs offers a comprehensive benefits package, including health employee coverage and basic life insurance at no cost to the employee. Employees may enroll in optional additional life package options, flex spending account, long term and short term disability coverage, dental and vision coverage, and a deferred compensation plan. There are pension plan options, depending on the position held. Employees also have access to an extensive wellness program, employee assistance program, and tuition reimbursement/education incentive program. The City of Altamonte Springs is proud to partner with Vetavize, an AI-powered platform that helps veterans navigate the VA claims process faster, easier, and with expert support-because serving those who've served is more than a promise, it's our priority. This benefit is available at no cost to eligible employees For more information, visit 01 Do you have at least a high school diploma or G.E.D.?

• Yes
• No

02 Procurement Specialist I: Do you have one (1) year of procurement related experience with knowledge in either supplies or services?

• Yes
• No

03 Procurement Specialist II: Do you have three (3) years of governmental procurement experience and proficiency in the acquisition of supplies and services?

• Yes
• No

04 Procurement Specialist III: Do you have five (5) years of governmental procurement experience with proficiency in the acquisition of professional and construction related services?

• Yes
• No

05 Are you proficient in the use of Microsoft Office Suite applications such as Word, Excel, and Outlook in addition to internet searches?

• Yes
• No

06 Do you have experience in public and/or governmental procurement?

• Yes
• No

07 Do you have an Associate's Degree or higher in a Business-related field?

• Yes
• No

08 Do you have experience with Tyler Technologies financial applications?

• Yes
• No

09 Do you have the willingness to adopt AI and emerging technologies?

• Yes
• No

10 Please take this opportunity to review your responses to the supplemental questions. Ensure that the qualifications stated above can be cross-referenced with the qualifications in your application. Experience should be relevant and within the last ten (10) years of work history. Required Question